Accounts Payable Coordinator

You belong at Day & Ross. 

Accounts Payable Coordinator

Full-time - 6 - month contract role

Somerville, NB - Hybrid position

Position Summary 

The Accounts Payable Coordinator is responsible for the payment of approved invoices and/or employee expenses in accordance with audit criteria and company policies. 

This is a 6-month contract role.

Job Responsibilities 

• Maintaining inboxes of incoming invoices to process  

• Match invoices to purchase orders for payment  

• Enter invoices into Coupa for approval  

• Review and audit invoices for basic requirements including proper approvals for payment 

• Update Operations and vendors regarding payment inquries 

• Liaise with Operations and Director-Vendor Management on Interline agreements 

• Identify issues and escalate as required (to action, update our SOP’s & to learn) 

• WCB reporting and provided updated clearance certificates of vendors and reconciliation of vendor spend per month. 

• Maintain signature templates and signing authority per approved by finance 

• Review and audit payments before release to vendor 

• Pull reports for broker pay to process deductions  

• Other related duties as may be required 

Day & Ross Core Competencies  

• Customer Focus: Building strong customer relationships and delivering customer-centric solutions. 

• Ensure Accountability: Holding self and others accountable to meet commitments. 

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives. 

• Courage: Stepping up to address difficult issues, saying what needs to be said. 

• Drives Results: Consistently achieving results, even under tough circumstances. 

• Being Resilient: Rebounding from setbacks and adversity when facing difficult situations. 

• Drives Engagement: Creating a climate where people are motivated to do their best to help the organization achieve its objectives. 

Qualifications

Education/Training 

• Post secondary education in accounting or business administration. (considered an asset) 

• A suitable combination of education and/or experience may be considered. 

Experience

• Minimum of one year experience in accounts payable or another computerized accounting function in a fast paced environment, preferably in the transportation industry. 

• A suitable combination of education and/or experience may be considered. 

• Experience in AS400 an asset. 

Skills/ Attributes  

• Excellent computer skills including MS Office , specifically excel 

• Excellent communication (verbal and written) skills. 

• Strong interpersonal and customer service skills.  

• Strong analytical and problem solving skills, particularly with numbers 

• Understanding of accounting gl’s and taxes is considered an asset 

• Detail orientated with the ability to work accurately in a high volume, fast paced environment.  

Languages  

• English (verbal & written), Bi-lingual considered an asset.