Accounts Payable Coordinator

The Accounts Payable Coordinator is responsible for providing administrative support to the Finance team in an efficient, effective, and accurate manner. To deliver quality accounting, reporting and financial support to key internal and external stakeholders in an accurate, timely and efficient manner.

• Record invoices in the system daily, ensuring information on invoice is complete.
• Manage the AP inbox and delegate inquires to appropriate team member when needed.
• Deal with vendor enquires related to invoices/payments, answering phone calls and emails and liaising with relevant departments as necessary.
• Perform administrative duties such as photocopying, filing and printing.
• Reconcile vendor statements.
• Ensure compliance with Company policies and procedures.
• As required, assist with other duties as assigned by Accounting Manager
• Proactively track PO spending for assigned vendors, resolve PO discrepancies in collaboration with the Procurement team, and address issues that may impact timely invoice processing. Liaise with purchase requestors to facilitate change orders as needed.
Cash Management- AP/AR
• Ensure that the project Accounts payable/Accounts receivable policies and procedures are implemented and always followed up. Work with assigned billing specialist; review invoices; follow up on collections; and analyze and understand unbilled work in progress (WIP).
Financial and Management Reporting
• Maintenance of operational and associated company cost tracking, coding, and recording in the general ledger and related systems/processes.

• Preference for candidates with previous AP experiences on infrastructure projects
• Accounting diploma/certification would be an asset.
• Good Knowledge using MS Office
• Good communication and teamwork skills
• Ability to work in a high-volume environment.