Accounts Payable Coordinator

Accounts Payable Coordinator (Bilingual English/Spanish)

About the Opportunity

A well-established and growing organization is seeking a detail-oriented Accounts Payable Coordinator to join its accounting team. This full-time position is responsible for managing the day-to-day accounts payable process, ensuring timely and accurate vendor payments, maintaining financial records, and supporting month-end close activities.

The ideal candidate is organized, dependable, and thrives in a fast-paced, high-volume environment. This role offers the opportunity to work with a collaborative finance team while contributing to the accuracy and efficiency of the company's accounting operations.

Key Responsibilities

• Process the full-cycle accounts payable function, ensuring timely and accurate vendor payments.
• Review, code, and enter a high volume of vendor invoices and expense reports.
• Prepare weekly payment batches, including checks, ACH payments, and wire transfers.
• Perform three-way matching of invoices, purchase orders, and receiving documentation.
• Respond to vendor inquiries and reconcile vendor statements to resolve discrepancies.
• Assist with month-end and year-end closing activities.
• Complete new vendor setup and maintain accurate vendor records.
• Prepare ad hoc reports and support management with financial analysis as requested.
• Analyze expense variances and monitor balance sheet reserve accounts.
• Coordinate with vendors regarding outstanding items and credit memos.
• Perform additional administrative and accounting projects as assigned.

Qualifications

• High school diploma or GED required; Associate's degree in Accounting, Finance, or a related field preferred.
• Two to three years of experience in accounts payable, general accounting, billing, or a related accounting function.
• Experience working in a high-volume invoice processing environment.
• Proficiency with Microsoft Excel and Microsoft Word.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong communication and customer service skills.
• Ability to maintain confidentiality and uphold professional ethical standards.
• Fluency in both English and Spanish (spoken and written) is required.

Why Join Us?

This is an excellent opportunity to become part of a stable and growing organization that values accuracy, teamwork, and continuous improvement. You'll have the opportunity to contribute to an essential accounting function while working alongside experienced finance professionals in a supportive environment.

Position Type: Full-Time

Location: On-site in the greater Miami, Florida area.