Accounts Payable Confidential Secretary to the Business Manager

Summary:

The School District of Borough of Morrisville is seeking a qualified and detail-oriented Accounts Payable/Confidential Secretary to join the Business Office. This full-time, 12-month position supports the Business Manager in maintaining accurate, compliant, and efficient financial operations.

General Scope of Responsibilities:  The Accounts Payable/Confidential Secretary will assist the Business Manager in maintaining the business office financial operations and compliance with Governmental Accounting and Financial Reporting Principles. The Accounts Payable/Confidential Secretary is responsible for processing vendor payments, maintaining financial documentation, supporting internal controls, and assisting with entry-level accounting functions. This position requires strong organizational skills, accuracy, confidentiality, and the ability to manage multiple priorities in a fast-paced school district environment.

• Invoice Review — Review invoices, purchase orders, encumbrances and receiving documents for accuracy, proper approvals, and correct budget coding.
• Accounts Payable Processing — Enter payables, prepare payment batches, print and mail checks, and maintain check registers and disbursement logs.
• Financial Reconciliation — Reconcile vendor statements, research discrepancies, and process open purchase orders and credit card statements.
• Reporting & Compliance — Maintain accurate monthly reporting and ensure compliance with internal controls and state/federal regulations.
• Record Management — Maintain vendor files, W-9 and 1099 documentation, and fiscal-year financial records.
• Bank & Ledger Support — Assist with monthly bank reconciliations, recurring journal entries, and general ledger accuracy.
• Customer Service — Respond to high-volume calls and emails from vendors, staff, and administrators.
• Audit Preparation — Collect, prepare, and present documentation for audit requests.
• Budget Monitoring — Support schools/departments in monitoring budget lines and notify supervisors when funds are low.
• Administrative Support — Prepare deposits, classify receipts, compose departmental correspondence, and serve as bank courier when needed.
• Payroll Backup — Assist the Payroll Coordinator with payroll entry, verification, reconciliation, and processing during absences or peak periods.

Qualifications:

1. • Bachelor’s degree in Business Administration or related field OR 3–5 years of experience in a similar role
   • Strong organizational and multitasking abilities
   • Proficiency in Microsoft Office Suite, Excel, and financial software
   • Excellent written and verbal communication skills
   • Strong math, analytical, bookkeeping, and accounting skills
   • Ability to maintain confidentiality and work effectively with staff, administrators, vendors, and community members
   • Ability to work under pressure and meet deadlines with accuracy

Salary: 

Per Act 93 Agreement. 

How To Apply:

Interested applicants must submit the following items with their application through SchoolSpring:

1. Resume,
2. College transcripts,
3. Copy of SHRM certificate, if applicable
4. Current salary, and
5. Three letters of recommendation from a work supervisor, including their name, address, phone number, and email address.

Applications and/or resumes for this position will only be accepted online.

School District of Borough of Morrisville is an Equal Opportunity/Affirmative Action Employer