Accounts Payable Clerk

Company Description

About Westgate Resorts
Westgate Resorts provides a diverse range of vacation experiences. From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country's most desirable vacation destinations. A world leader in the timeshare and hospitality industry, Westgate has resorts in Florida, Tennessee, South Carolina, Missouri, Utah, Nevada, and Arizona. Westgate meets every vacation expectation, for every family, for every budget. As we continue growing, we will continue offering the best and most-affordable vacation options out there!

Job Description

We are seeking a detail-oriented Accounts Payable Clerk to join our finance team in Orlando, FL! This role is responsible for processing invoices, preparing accounts payable documents for payment, maintaining vendor records, filing payment documentation, and ensuring accurate and timely payment processing. The ideal candidate has strong organizational skills, excellent attention to detail, and experience working in a fast-paced accounting environment.

This position offers an excellent opportunity for individuals looking to grow their career in accounts payable, accounting administration, invoice processing, vendor management, and financial operations.

What You Will Do:

• Review, verify, and prepare invoices, vouchers, and accounts payable documents for payment.
• Process vendor invoices accurately and timely for computer entry and payment distribution.
• Match invoices, purchase orders, and supporting documentation.
• Verify invoice amounts, payment terms, and account coding.
• Assist with check runs and payment processing activities.
• Ensure compliance with company accounting policies and procedures.
• Communicate with vendors and internal departments regarding invoice status, payment inquiries, and account discrepancies.
• Research and resolve invoice and payment issues promptly.
• Maintain positive working relationships with vendors and business partners.
• Sort and organize check runs by payment type and priority.
• Match checks to supporting accounts payable documentation.
• Prepare payment packets and supporting records for distribution and filing.
• Maintain accurate and organized accounts payable files.
• File paid invoices and supporting documents alphabetically and electronically when applicable.
• Create and update file labels and records to ensure easy document retrieval.
• Support records retention and audit requirements.
• Answer and route multi-line telephone calls professionally.
• Operate office equipment including computers, calculators, scanners, copiers, and telephones.
• Maintain a clean, organized, and professional workstation.
• Perform additional accounting and administrative duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What You Will Bring:

• Strong understanding of accounts payable processes, invoice management, payment processing, and vendor relations.
• Excellent attention to detail with a high degree of accuracy.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong customer service and communication skills.
• Ability to exercise sound judgment and work independently.
• Strong organizational and time-management abilities.
• Ability to handle confidential financial information with discretion.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Ability to enter and retrieve data within accounting and financial software systems.
• Ability to read, write, speak, and understand English proficiently.
• Ability to communicate effectively with vendors, employees, supervisors, and management.
• Strong verbal and written communication skills.
• Ability to gather accurate information and resolve concerns professionally.
• Basic accounting and mathematical skills.
• Ability to verify invoice calculations, pricing, and purchase order details.
• Comfortable working with numbers, financial records, and payment documentation.
• High School Diploma or GED required.
• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• 1+ years of accounts payable, accounting clerk, bookkeeping, or administrative accounting experience preferred.
• Experience processing invoices, vendor payments, purchase orders, and financial documentation.
• Hospitality, resort, hotel, property management, or corporate accounting experience is a plus.

Additional Information

Why Westgate?  

• Comprehensive Health Benefits – Medical, Dental, and Vision Coverage
• Paid Time Off – Vacation, Sick, and Personal Time to Recharge
• Paid Holidays
• 401(k) with Generous Company Match to Support Your Future
• Daily Pay – Access Your Earnings When You Need Them
• Family-Focused Benefits – Pregnancy, Parental Leave, and Adoption Assistance
• Wellness Programs to Support Your Well-Being
• Flexible Spending Accounts (FSA)
• Tuition Assistance to Help You Grow Your Career
• Military Leave
• Employee Assistance Program (EAP) – Support When You Need It Most
• Life, Disability, Accident, Critical Illness, and Hospital Insurance
• Pet Insurance for Your Furry Family Members
• Loyalty Program – Exclusive Discounts on Hotels, Cruises, Resorts, Restaurants, Entertainment, and More
• Low-Cost Gym Membership
• NEW! David A. Siegel Legacy Scholarship – Up to $40,000 for Team Members’ Dependents
• Career Growth and Advancement Opportunities
• Community Involvement – Give Back and Make an Impact

Westgate Resorts is an Equal Employment Opportunity employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email [email protected] with the job title and the location of the position for which you are applying.

This job posting is intended to provide a general overview of the position and may not include every responsibility, duty, or qualification required. Duties, responsibilities, and activities may change at any time with or without notice.