Accounts Payable Clerk

Accounts Payable Clerk Vancouver, BC

COMPANY OVERVIEW

Wesgroup started as a family business in British Columbia more than 60 years ago and today is one of Western Canada’s largest private real estate companies with a diversified portfolio spanning across residential and commercial real estate. Wesgroup owns and manages over 4.4 million square feet of commercial and multi-family real estate and has built almost 10,000 homes in communities across BC. With the active projects in our development pipeline, the portfolio is forecasted to grow to 6.7 million square feet by the end of 2031.

Our operations are vertically integrated, encompassing land acquisition, construction, finance, design, marketing, sales, leasing, and property management. We have a long history of looking forward and we are dedicated to conducting business in line with our values of adaptability, accountability, relationships, and observing The Golden Rule without fail.

PROFILE SUMMARY

Wesgroup is poised for substantial growth over the next several years and in preparation for this exciting and challenging phase, we are actively seeking a detail-oriented and collaborative Accounts Payable Clerk to join our team.

In this role, you’ll play a critical part in ensuring accurate, timely payments across multiple entities while partnering closely with Operations, Accounting, and external vendors. Reporting to the Manager of Accounts Payable, you’ll support the full AP cycle and contribute to process improvements that keep our business running smoothly.

This is an excellent opportunity for someone who enjoys working in a fast‑paced environment, takes pride in accuracy, and likes building strong working relationships with both internal teams and vendors.

KEY ACCOUNTABILITIES

Accounts Payable Operations

Complete 3‑way matching (invoice, purchase order, and receipt) for invoices received via email and mail Review, code, and process invoices accurately in collaboration with Operations and Accounting teams Maintain the AP inbox, ensuring timely responses, proper document retention, and organized electronic filing Prepare bi‑monthly payment runs and process rush or manual cheques as required Process payment adjustments in Yardi for vendors paid by PAD, wire transfer, or credit card Resolve unpaid or delayed invoices due to missing or incomplete information and maintain the outstanding invoice report

Vendor Setup, Compliance & Relationship Management

Set up and maintain vendor records, including:

WorkSafeBC clearance GST verification EFT/PAD details

Certificates of Insurance (COI) Perform daily/weekly WorkSafeBC compliance checks and follow up on delinquent accounts Reconcile vendor statements and investigate discrepancies Communicate professionally with vendors regarding invoice, payment, or statement issues Proactively encourage cheque‑paid vendors to transition to Direct Deposit

Construction & Development Accounting Support

Follow up with consultants and trades on discrepancies related to:

Contracts Schedules of Values Statutory Declarations Notices of Substantial Completion

Administer the Builder’s Lien Holdback process, including tracking and release support Process intercompany chargebacks accurately and on time

Accounting & Reconciliation Support

Support GST reconciliations and related reporting Assist with general AP reconciliations as required Process and record tenant cash receipts (AR support) Track and record cheque and EFT deposits accurately

Team Support & Continuous Improvement

Contribute to ad‑hoc tasks and special projects as assigned by the Manager of AP Support continuous improvement initiatives by identifying inefficiencies and opportunities within AP processes Collaborate closely with team members to meet deadlines and maintain high service standards

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

2+ years of experience in an Accounts Payable or accounting‑related role Solid understanding of the full AP cycle Exceptional attention to detail and commitment to accuracy Strong organizational skills with the ability to manage competing deadlines Clear, professional communication skills and a customer‑service mindset Ability to work effectively both independently and as part of a team Proficiency in MS Word and Excel Experience with Yardi is an asset Background in real estate, development, or construction is a strong asset

EXPECTED COMPENSATION

Annual Base Salary: The expected salary range for this role is $50,000 - $60,000 per annum.  Actual offered salary will depend on individual experience, qualifications, geographic location, market conditions for the role, and internal equity. Annual Bonus Program: Wesgroup offers a competitive Annual Bonus Program that is intended to financially reward eligible employees for their contribution to the Company’s financial and overall success.

WHAT WE OFFER

An entrepreneurial environment that enables people to do their best work and make a meaningful contribution to our local communities. A Great Place to Work® Certified organization, recognized for fostering a supportive, inclusive, and inspiring workplace where people feel valued and engaged. A competitive compensation package with robust and extensive health benefits supplemented by a generous Health Care Spending Account, and a competitive time off program that includes vacation, personal, sick, and volunteer days. A Lifestyle Spending Account which includes coverage for fitness, daycare, and eldercare costs. To promote wellbeing, Wesgroup also covers the cost for all employees to attend several fitness classes each month through our partnership with ClassPass. After completing 20 classes, employees enjoy an additional paid day off as a reward. A fun and inclusive culture supported by an employee-led Culture Committee with sponsorship from the President & CEO, providing opportunities for participation in group workouts, team sports, company-wide social events or celebrations, and other great initiatives. Wesgroup supports a broad range of community initiatives through donations and employee volunteer activities, including 5 paid days off to volunteer your time each year and give back to our communities. The Wesgroup Store, stocked with amazing name-brand apparel and items to purchase using points earned for milestones, participation, and going above and beyond. A beautifully designed office downtown with incredible views of the ocean and North Shore mountains, directly across the street from the Burrard sky train station.

HOW TO APPLY

If you are interested in exploring this exciting opportunity to join one of Western Canada’s largest real estate companies, please visit our website at https://wesgroup.ca/careers/ and apply with your resume and cover letter today. We thank all applicants for their interest; however, only those selected for follow-up will be contacted.