Accounts Payable Clerk

JOB FUNCTIONS

• Review all invoices and check requests to verify their validity, ensure proper authorization, confirm accuracy of amounts, and validate supporting documentation prior to payment.
• Assign appropriate payment dates to all invoices, ensuring due dates are met and processed in a timely manner.
• Analyze invoices and check requests to assign and code with appropriate general ledger account numbers and use tax information.
• Provide copies of prepaid, fixed asset, and fixed asset in-process invoices or payments to the Financial Accounting staff.
• Oversee the process of printing checks. Ensure checks are mailed with the appropriate remittance vouchers.
• Reconcile and research exceptions or outages in the accounts payable check clearing general ledger.
• Maintain accurate vendor records by reviewing and updating remittance addresses and other information, as necessary.
• Investigate and respond promptly and comprehensively to all inquiries regarding missing invoices or discrepancies with payment amounts.
• Track regular monthly expenses to ensure all amounts of a material nature have been paid before the close of each month. 
• Monitor ACH settlement accounts for electronic payments. Verify for proper documentation and approval prior to clearing payments to the proper general ledger accounts.
• Review and process monthly rent payments for credit union properties. Ensure payment amounts are verified to lease agreements.
• Provide supporting documentation or reports for annual audits or exams.
• Make recommendations to management concerning methods to improve processes and be prepared to carry out those recommendations.
• Provide support to Account Services by answering phones, answering member inquiries, scanning, and researching solutions efficiently and professionally.
• Perform other department special assignments as requested by the Account Services Manager or Account Services Assistant Manager.

KNOWLEDGE

• Familiarity with the accounts payable process and software.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Exceptional time-management abilities, including effective task prioritization to meet deadlines in a face-paced environment.

SKILLS

• Positive, team‑oriented attitude with strong organizational abilities and a commitment to meeting deadlines. Willing to invest the time required to complete tasks thoroughly and take responsibility for personal performance.
• Strong member service orientation with excellent phone etiquette, communication, and active listening skills. Able to interact confidently and respectfully with individuals at all organizational levels.
• Demonstrates empathy and professionalism when working with staff, members, and vendors, along with above‑average written communication skills.
• Ability to follow established procedures and perform duties with a prominent level of accuracy. Capable of independently researching and resolving issues while taking ownership of outcomes.
• Communicates clearly, positively, and professionally with coworkers and vendors. Maintains confidentiality and always protects sensitive credit union information.
• Able to perform occasional physical tasks associated with backup duties, including lifting, moving, or adjusting objects as needed.

EDUCATION AND EXPERIENCE

• 1-3 years accounts payable experience, preferably in the financial/banking field.
• An associates degree in a related field (accounting, business).

PHYSICAL REQUIREMENTS

The position requires the following physical activities within varying environmental conditions:

• Occasionally remaining in a stationary position which may be standing or sitting for a prolonged period of time.
• Occasional travel or moving from one office location to another or from one department to another at the headquarters building.
• Frequent lifting, moving, or adjusting objects up to 30 pounds.
• Constant communication with others through various channels including verbal, email, and chat of which the last two may require consistent use of a keyboard and mouse or another electronic device.
• Work will be in a commercially reasonable temperature-controlled environment.
• Occasional temporary exterior site review which could be in outdoor elements of wind, rain, or snow.