Accounts Payable Clerk

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our team. The ideal candidate will be responsible for managing invoice processing, vendor payments, aging reports, and maintaining accurate financial records while ensuring compliance with company policies and accounting standards.

Invoice Processing

• Review and verify invoices for accuracy and proper supporting documentation.
• Enter invoices into the Transportation Management System for processing and payment.
• Ensure all invoices are coded correctly and approved in a timely manner.

Payment Disbursement

• Prepare settlements for transfers, checks, and other forms of payment.
• Process and ensure timely payment of vendor invoices.
• Maintain accurate records of all payment transactions.

Aging Management

• Monitor accounts payable aging reports to identify outstanding balances and overdue payments.
• Prioritize payments according to due dates and company policies to avoid late fees and maintain positive vendor relationships.
• Follow up with vendors and internal departments regarding aging invoices, disputes, or discrepancies.
• Take corrective action to resolve overdue balances and maintain compliance with aging schedules.

Vendor Management

• Communicate with vendors regarding payment status, billing inquiries, and discrepancies.
• Maintain and update vendor files, contact information, and account records.
• Build and maintain strong vendor relationships through professional communication.

Compliance & Reporting

• Ensure compliance with company policies, IRS regulations, and applicable state laws.
• Assist with month-end closing activities and financial reporting as needed.
• Support internal and external audits by providing requested documentation and information.

Documentation & Filing

• Maintain organized and accurate accounts payable files and records.
• Ensure proper documentation is retained for all financial transactions.

Process Improvement

• Identify opportunities to improve accounts payable processes and increase operational efficiency.
• Assist in implementing workflow improvements and best practices.

Education

• Bachelor’s degree in Accounting, Finance, or a related field preferred, or equivalent work experience.

Experience

• 2–3 years of experience in accounts payable or general accounting.
• Experience with accounting software such as QuickBooks, Oracle, or similar ERP systems is preferred.

Skills

• Strong understanding of accounting principles and accounts payable processes.
• Excellent attention to detail and accuracy in financial processing and data entry.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.

Technical Proficiency

• Proficiency in Microsoft Excel, including formulas and pivot tables.
• Familiarity with ERP systems and invoice processing software.

Problem-Solving

• Ability to investigate and resolve billing and payment discrepancies.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Additional Requirements

• High level of ethics, integrity, and confidentiality.
• Ability to work independently and collaboratively within a team environment.