Accounts Payable Clerk

Under the supervision of the Finance Director, the Accounts Payable Clerk plays a key role in the daily management of the accounts payable inbox, which serves as the primary point of contact with vendors and represents the task requiring the greatest level of rigor, time, and energy.The position is responsible for the full-cycle accounts payable process for multiple Gray Collection properties, within a centralized, multi-entity environment, and requires close collaboration with the operational teams of each location.

RESPONSIBILITIES:

Proactively and efficiently manage the accounts payable inbox, including receiving, sorting, prioritizing, and processing invoices, vendor requests, and follow-ups Respond to vendor inquiries, perform required follow-ups, and maintain clear and professional communications Process the full accounts payable cycle for multiple entities and properties Verify the accuracy of invoices, accounting codes, and compliance with internal policies Prepare and process certain vendor payments (cheques, electronic transfers, ACH) Analyze and resolve discrepancies, disputes, or problematic invoices in collaboration with internal teams Maintain up-to-date vendor records (setup, modifications, compliance, banking information) Apply and adhere to internal controls related to accounts payable, including segregation of duties, required authorizations, and approval procedures Ensure all transactions comply with financial policies, internal processes, and regulatory requirements Actively contribute to the continuous improvement of accounts payable processes, particularly related to the management of high volumes of emails and transactions

QUALIFICATIONS:

DEP, DEC, or certificate in Accounting or Administration 1 to 3 years of experience in accounts payable Experience in a multi-entity or multi-site environment (strong asset) Experience in hospitality or food and beverage (asset) Basic understanding of internal controls and financial procedures Knowledge of sales taxes (GST/QST) applicable to vendors Solid understanding of the accounts payable cycle Excellent organizational skills and strong attention to detail Ability to manage high volumes of transactions Strong prioritization skills and ability to meet deadlines Team-oriented with a service-driven mindset Autonomous, reliable, and detail-oriented