Accounts Payable Clerk

Teche Health, A Federally Qualified Health Center, per Section 330 of the Public Health Service Act, is currently seeking qualified applicants for the Accounts Payable Clerk position in Franklin, Louisiana. 

Job Summary:

This position performs a variety of accounts payable and related functions associated with the day-to-day operations of the Finance Department.

Essential Duties and Responsibilities include the following and are intended only as illustrations of the various types of work that may be performed.

• Processes accounts payable invoices by coding, entering, reviewing, posting, and selecting invoices for payment in the MIP Accounting Software.
• Ensure all transactions have required authorization and adhere to policies and procedures.
• Make calls to vendors to clarify any questionable invoice items, prices, or receiving signatures.
• Receives and organizes statements from vendors. Checks vendor files for payment of any invoices listed outstanding and calls departments and/or vendors regarding any old outstanding invoices for verification of unpaid, lost, or billed invoices.
• Obtains W-9 information from vendors, as required by IRS regulations and maintains files.
• Maintains vendor files and spreadsheets for contracts and leases.
• Maintains files for accounts payable including checks and vendor documentation including scanning into our electronic filing system.
• Provides back-up to the Financial Assistant with opening and distributing mail, assisting visitors, and answering phones.
• Provides General Ledger Clerk/Controller with all questionable accounts payable transactions.
• Reconciles travel reimbursements.
• Assists in month-end, quarter-end, and year-end closing processes, as determined necessary.
• Assists in the maintenance of the fixed assets records.
• Assists with answering the telephone, taking, and relaying messages.
• Understands and observes organization policies regarding confidentiality and security of information.
• Working assigned special projects as needed.
• Serves as a resource when needed, including assisting in co-worker training and orientation.
• Performs other duties as assigned or required.

Knowledge of: 

• Principles of accounts payable, bookkeeping and/or accounting
• Principles of file and records management.
• Invoice processing from receipt of invoices to payment.

Skill in:

• Organizing and prioritizing multiple tasks and projects.
• Working with deadlines to complete projects and assignments.
• Establishing and maintaining effective working relations with co-workers, staff, vendors, contractors, and others having business with the organization.
• Cooperative and willing to assist others.
• Operating software applications, i.e., Excel, Word, Outlook, and accounting software.

Ability to:

• Maintain a high level of accuracy in preparing and entering all accounts payable documents.
• Practice good time management skills.
• Adapt to changing roles and responsibilities.
• Work flexible hours, as required.
• Respect the confidentiality of any information

Education and/or Experience:

• A high school diploma or GED AND two (2) years of relevant accounts payable, bookkeeping, accounting, or closely related experience.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• The employee may be exposed to potential physical harm, infectious diseases, and stressful situations.
• The employee may be required to lift and/or carry heavy, bulky supplies, materials, and/or other items weighing up to 40 pounds.
• This position is in a busy, open area office with constant interruptions and must meet with others on a regular basis.
• The employee may be required to work outside the traditional work schedule.

Benefits Package:

• Medical, Vision and Dental Health Insurance
• Accidental Insurance
• Critical Illness Insurance
• Long Term Benefits
• Short Term Benefits
• Free Life Insurance
• 401K Plan Benefits 
• Paid Vacation
• Paid Sick Time
• Set Schedule
• No Weekends
• National Health Service Corps Site
• 11 paid holidays
• Family-Friendly Work Environment
• Eligible for Student Loan Forgiveness through Federal and State Programs

Eligibility Requirements:

• All employees must meet eligibility standards in order to be considered for the position applying for. Internal applicants must be with be with the organization for at least one year, with no disciplinary actions on file. If you have not been with the organization for a year, approval from your direct supervisor will be needed.

**Due to CMS Mandate all applicants must be fully vaccinated prior to onboarding with Teche Health with the exception of an approved Medical or Religious Exemption.**