Accounts Payable Clerk

Accounts Payable Specialist job description

We are looking for a detail-oriented individual to join the Accounts Payable team with an understanding of full cycle accounts payable. The required background consists of invoice processing expertise, ability to communicate with internal and external stakeholders, problem solving skills, and the capability to work through matters with minimal assistance. This individual must also understand the purchasing process and how it relates to accounts payable and be able to strategically prioritize several concurrent deliverables.

Duties and Responsibilities

• Process high volumes of invoices from physical and electronic sources while ensuring three way matching of all invoices including credits and research of all types.
• Communicate both written and verbally to ensure information is conveyed in a clear, concise, professional manner and for documentation purposes especially during audits.
• Work with vendors to automate processes and payments including conversions to electronic forms of payments.
• Regularly review vendor statements and perform all needed analysis and business partner communication to resolve open issues.
• Work with vendors to ensure proper processes are followed to allow for detailed audit trails.
• Ensure processing of payments is made timely and to the correct vendors ensuring any available discounts are taken.
• Work with operational team members for matters relating to goods received/invoice matching to include quantity, pricing, freight, and tax.
• Understand how to research and use all tools at their disposal to resolve discrepancies, concerns, or questions in general.
• Build and maintain positive relationships with vendors via timely and effective communication
• Know how to prioritize workloads to ensure all duties are completed based on order of risk and know when to request assistance from manager.
• Knowledge of EDI processes and group purchasing organizations.
• Ability to work independently and as part of a team.

Requirements and qualifications:

Required:

3+ years of accounts payable experience

Working knowledge of accounting practices (close, basic journal entries, etc.) Solid communication and interpersonal skills

Ability to manage and prioritize multiple tasks and deadlines Attention to detail and accuracy

Preferred:

Experience in process improvement and implementation of best practices Ability to analyze financial data and provide insights and recommendations

Understanding of accounting principles (accruals, revenue recognition, expense classification, etc.) Intermediate Excel skills and/or the ability to perform many common spreadsheet actions very quickly