Accounts Payable Clerk

The Accounts Payable Clerk is responsible for processing and managing outgoing payments, maintaining vendor records, and accurately recording financial transactions. The role involves handling all tasks related to invoice payment, resolving payment discrepancies, and ensuring that all payments are made in accordance with company policies and procedures.

Invoice Processing:

Review, verify, and enter vendor invoices into the accounting system. Match invoices with purchase orders and ensure correct coding to general ledger accounts. Obtain approval for payments as required by company policies.

Payment Processing:

Prepare and process electronic transfers, checks, and ACH payments. Ensure timely payments of invoices and monitor discounts available for early payments. Reconcile accounts payable transactions and monitor accounts to ensure payments are current.

Vendor Relations:

Communicate with vendors to resolve invoice discrepancies and respond to payment inquiries. Maintain accurate and up-to-date vendor files and documentation. Set up new vendors in the accounting system and ensure all required documentation is obtained.

Reporting and Compliance:

Prepare and assist in the preparation of accounts payable reports and analysis. Assist with month-end closing, including account reconciliations and accruals. Ensure compliance with company policies, accounting principles, and regulatory requirements.

General Administrative Tasks:

Maintain organized financial records and documentation. Assist with audits by providing supporting documentation and information. Cover for front desk and AR as needed. Perform other related duties as assigned by management.