Accounts Payable Clerk

Accounts Payable Clerk (Part-time)

Who We Are

Model Cities, a champion of social and economic prosperity, has been providing access to opportunities that stabilize and develop families and communities since 1967. Our work has been a lifeline for marginalized and underserved communities, with a special emphasis on economic stability and vibrancy of our Saint Paul communities. We offer a range of services that address barriers to homelessness, housing, homeownership, economic development, and financial wellness. Our commitment to a diverse, inclusive, and equitable workplace ensures our services remain attuned to the evolving needs of our community, and your role as an Accounts Payable Clerk will be instrumental in this mission.

Why Join Model Cities?

• Join a mission-driven organization with a long-standing community impact.
• Be part of a collaborative, purpose-driven team.
• Play a key role in ensuring financial processes that support meaningful community outcomes.

About the Position

As an Accounts Payable Clerk, you will play a vital role in supporting the day-to-day financial operations of the organization, ensuring accuracy, efficiency, and strong financial controls across accounts payable and related processes. Your duties include maintaining precise data, supporting both internal and external customers and clients, and upholding all ethical, organizational, and social responsibility standards. Your contribution is key to ensuring the organization runs smoothly and that financial and customer requirements are fulfilled promptly and accurately. This position reports to the C.E.O. and works closely with the Senior Accountant and Finance Consultant to ensure accurate and compliant financial processes.

We are looking for candidates with proven experience in data and financial entry who can perform effectively under high-stress conditions. Strong interpersonal skills are crucial, as the role involves working with businesses, staff, volunteers, community partners, and other stakeholders.

The Role

The Accounts Payable Clerk is a critical operational position that directly contributes to the financial health and credibility of Model Cities. By ensuring that all financial obligations are processed accurately and on time, this role supports both internal efficiency and external trust.

Value Contributions Include:

• Financial Stewardship: Ensures responsible use of organizational and grant funds through accurate expense tracking and adherence to policies and funding requirements.
• Operational Efficiency: Maintains consistent and timely payment processes, enabling uninterrupted operations across programs and departments.

• Stakeholder Trust: Builds and sustains strong relationships with vendors, partners, and service providers through reliable and professional payment practices.
• Compliance & Risk Reduction: Supports audit readiness and regulatory compliance by maintaining accurate documentation and adhering to internal controls.
• Data Integrity for Decision-Making: Provides reliable financial data that informs budgeting, forecasting, and leadership decision-making.
• Mission Support: By ensuring smooth financial operations, the AP Clerk enables program teams to focus on delivering impactful services to the community.

In a nonprofit environment, this role serves as a key safeguard for transparency, accountability, and sustainability—ensuring the organization remains a trusted steward of resources in service of its mission.

Essential duties and responsibilities:

• Process, code, and pay vendor invoices, including maintaining vendor records and ensuring proper approvals and internal control standards are met.
• Manage billing and receivables, including invoice generation, payment posting, and follow-up on outstanding balances.
• Prepare bank reconciliations and journal entries.
• Support financial statement preparation.
• Support grant and fund accounting by ensuring proper expense and revenue coding.
• Perform deposit and payment processing functions, including check scanning, deposit preparation, and timely bank deposits.
• Maintain accurate financial records and documentation to ensure audit readiness and compliance.
• Assist with financial reporting and 1099 tracking and preparation.
• Provide general accounting support and other assigned duties.
• Other duties assigned
• Benefits:
• Company-paid Basic Life/AD&D insurance and Long-Term Disability Insurance
• 403(b) Retirement Savings Plan with employer match
• Employee sick and safe leave eligible/PFMLA
• Holiday pay for worked holidays
• 24 hours of PTO
• EEO Statement:
• Model Cities is dedicated to attracting, retaining, and engaging employees from diverse backgrounds. Diversity is an important part of our values and business operations. We are committed to creating an environment that promotes inclusivity and development for everyone. Model Cities does not discriminate based on age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status regarding public assistance, status as a disabled veteran or any other characteristic protected by federal,