ACCOUNTS PAYABLE CLERK

ACCOUNTS PAYABLE CLERK

Qualifications

• High School Diploma or its equivalent;
• Degree or its equivalent from a regular college, business or vocational school or five years experience in general accounting;
• Proficiency in the use of microcomputers, mainframe computer terminal and other business machines;
• Possess good communication and mathematical skills;
• Ability to prioritize goals and be self-motivated;
• Qualifications should not be established for the individual but rather for the position.

Reports to: LEAD ACCOUNTANT GENERAL OPERATIONS/SCHOOL OPERATIONS

Specific Job Duties

• Act as the lead to school bookkeepers, being their first point of contact for issue resolution. Assist bookkeepers in resolving matters and advising them on school board and business office policy and practices; keep the supervisor apprised of issues and resolutions
• Meet with school bookkeepers and principals, if necessary, onsite at least quarterly to personally help resolve any outstanding issues or provide clarification or training. Additionally, host occasional training sessions for bookkeepers as topics arise
• Assist in resolving MUNIS issues, creating tech support tickets, and following through for completion, as well as coordinating with IT where needed
• Act as backup for the AP Specialists in performing check run and invoice entry duties when they are absent. Additionally, regularly proof batches of invoices entered by others for accuracy prior to check runs. Position may have regular responsibility of invoice entry for certain check batches
• Responsible for working with purchasing and various departments to submit invoices for payment through the American Express card, as well as monthly reconciliation of the AMEX statement. Assist in preparing AMEX invoice batches for ACI processing of payments
• Assist in reconciling bank and investment statements, completing interest and other necessary journal entries
• Assist in budget amendment entry
• Work with IT to ensure eRate vendor bills are properly coded and recorded, as well as manually recording any credit memo statements through journal entry
• Responsible for the long-term project of developing consistent job procedures for bookkeepers, as well as designing any forms necessary for the adequate performance of procedures. Additionally, prepare a financial statement template for bookkeepers to fill in numbers quarterly from trial balance reports. Update procedures as necessary. Work with supervisor to create a web page to post all job procedures and forms for use by bookkeepers
• May share responsibility for new vendor entry and vendor update in MUNIS
• Work with IT to develop necessary queries of vendor records for the purposes of vendor cleanup, vendor notification, and mass vendor correction. Additionally, responsible for vendor cleanup at the direction of supervisor
• Assist the internal and external auditors in their review of financial records
• Performs all other duties as assigned by immediate supervisor or Superintendent

Professional Attitude and Conduct

• Establishes and maintains an appropriate, respectful, harmonious relationship with administration, school faculty, other employees, students, vendors, and the general public
• “Observes professional ethics as prescribed by the employee’s profession/craft and in accordance with state law and board policy (GAI Solicitations, GAIB Solicitations of Staff Members, GAJ, Gifts)”
• Adheres to Board policy, administrative rules, and regulations
• Seeks, shares, and respects the ideas of others
• Exhibits a caring, positive attitude towards others
• “Maintains the confidentiality of all School Board business by refraining from accessing, discussing, or disclosing anything outside the scope of employment unless authorized by immediate supervisor”
• Participates in professional growth activities, such as participation in seminars, conferences, and workshops for improvement of knowledge and skills relating to best practices in the use of supplies, tools, or equipment, and methods of operation
• Participates in professional activities on a local, state, and national level in assigned areas (include for appropriate personnel)

 Communication

• Understands and interprets written and verbal instructions from immediate supervisor and gives clear written and oral instructions to others as required
• Accurately compiles data, summarizes information and provides written reports when required
• Answers the telephone and receives visitors in a courteous and efficient manner
• Follows the chain of command for various administrative procedures

Attendance and Punctuality

• Reports to work at the assigned time
• Attends work consistently
• Contacts Supervisor when absent
• Scans in or out using the employee scan system as appropriate

Safety

• Completes task in a safe manner as prescribed by the Safety Department or by the employee's profession/craft
• Maintains a neat and orderly work environment
• Dresses appropriately for the job assigned and in compliance with state law and board policy GAMB Employee Dress Code
• Displays employee ID tag at all times while on duty
• Reports any unsafe conditions or any incidents of injury or damage immediately to the appropriate official
• Complies with policies GAMA Employee Tobacco Use and GAMD Drug-Free Workplace when on duty

Terms of Employment

7.5 hours per day – 12 months (240 days)

There shall be a probationary period of 90 days from date of employment for new employees.  After 90 days, a decision based upon an evaluation will be rendered in regards to the employee’s status as a permanent employee.

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of non- instructional personnel

The  Superintendent  reserves  the  right  to  change  the  job  and  any other  duties,  as  required, with  advance written notification.

*Annual Salary is based on years of experience (0-40), with increases for advanced degrees.

Lafourche Parish School Board is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, military status, natural, protective, or cultural hairstyle, sex, age, disability, marital status, sexual orientation, religion, or veteran status.