Accounts Payable Clerk

Job Title:  Accounts Payable Clerk                                                      Wage/Hour Status:  Non-Exempt      

Reports to: Accounts Payable Director                                         Pay Grade: (AS) 4                                                                                                                                                                                            

Dept./School: Business, Finance & Administrative Services         Initiated Date: April 2025             

WHO WE ARE

La Joya Independent School District (ISD) is committed to excellence for students and our community. We have a strong, 100-year, legacy in the Rio Grande Valley. The district’s vision - Educational Excellence: The Right of Every Student - conveys our urgent focus on students.

Our work is rooted in five district priorities, which require collaboration and deep commitment to supporting one another as we serve the community. 

1. Customer Service
2. Trust & Transparency
3. High-Quality Instruction
4. Excellence in Leadership
5. Integrity & Accountability

We are focused on ensuring every student in La Joya ISD has access to high-quality, best-fit schools as we work to improve from a B-district to an A-rated district. We serve more than 22,000 students in more than 30 schools and span six municipalities, covering more than 220 square miles.

WHO WE ARE LOOKING FOR

We seek a detail-oriented and proactive individual who can manage various accounting tasks with accuracy and efficiency. The ideal candidate will have experience processing accounts payable transactions, including purchase orders, travel expenses, and vendor reimbursements. Strong organizational skills are essential for maintaining vendor files and managing timely data entry into the automated system. This position requires someone who thrives in a collaborative environment, has exemplary customer service, demonstrates initiative, and can handle multiple responsibilities with a focus on accuracy and deadlines.

WHY LA JOYA ISD

You will be joining a district that is building on a legacy of achievement while rapidly improving and creating systems to reach new heights for student outcomes and improving the District's overall operational efficiency and effectiveness. You will receive intentional, targeted support in your essential role in serving the Business, Finance and Administrative Services Department of the District.  We are also a district focused on continuous improvement and rigorous analysis of the policies and procedures we have in place to ensure that the financial and business operations of the District are transparent to the public and in keeping with generally acceptable accounting principles.

Minimum Required Qualifications

• Education:
  • High School Diploma / GED
  • Bachelor’s degree preferred.
• Experience:
  • Three years’ experience in bookkeeping; accounts payable experience preferred.
  • Equivalent years of experience in bookkeeping and accounts payable may be considered in lieu of a degree

Knowledge, Skills & Abilities

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions

and/or percentages

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before vendors, administrators, and staff.
• Skill in completing assignments accurately and with attention to detail.
• Ability to use software to access databases, email, create spreadsheets, and do word processing.

MAJOR RESPONSIBILITIES AND DUTIES

General:

1. Review, process, and pay all authorized invoices after verifying the corresponding Purchase Order and receiving record. Ensure timely data entry into the automated system.
2. Maintain vendor files, including vendor numbers, and respond to all vendor or potential vendor inquiries.
3. Investigate and resolve invoice discrepancies and payment issues.
4. Receive and distribute purchase orders received from the Purchasing Department to the appropriate AP staff member.
5. Maintain files of paid and unpaid invoices and purchase orders.
6. Prepare, verify, and distribute checks. Scan accounts payable documents into the ERP system.
7. Assist campus/department personnel with questions on related accounts payable duties and responsibilities and work with District staff to ensure all required documents are received for an invoice, reimbursement, or other payment.
8. Work in the District’s integrated travel and expense reimbursement software system and assist staff with travel process questions, as assigned.
9. Responsible for managing the Purchase-Card (P-Card payments), as assigned.
10. Assist with annual audits, federal grants information, and open records requests.
11. Perform other duties as assigned.

Safety:

• Performs preventive maintenance on tools and equipment and ensures equipment operates safely.
• Follows established safety procedures and techniques to perform job duties, including lifting and climbing; operates tools and equipment according to established safety procedures.
• Corrects unsafe conditions in the work area and promptly reports any conditions that are not immediately correctable to the supervisor.

Supervisory Responsibilities

• None

Personal Work Relationships

• All La Joya ISD employees must maintain a commitment to the District’s mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct, and work ethic.
• Demonstrates high-quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Travel Requirements

• Travels to school district buildings and professional meetings, as required.

Physical & Mental Demands, Work Hazards

• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: Works in an office setting; may require occasional irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance at the worksite is required for this position.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Position Working Days:

226 Days

NOTE:  The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities, and management reserves the right to revise the job description or require that other responsibilities be performed when the job changes. Additionally, the minimum level of education notated as a requirement could be supplemented by commensurate experience and/or certification(s) or license(s) as determined by the hiring manager.