Accounts Payable Clerk

TITLE: ACCOUNTS PAYABLE CLERK 

QUALIFICATIONS: 
1. High School graduate (Associate's degree in accounting or related field preferred) 
2. At least two years accounting, bookkeeping or related work experience 
3. Ability to perform accurate mathematical computations 
4. Ability to plan, organize, set priorities, and work independently 
5. Ability to work under time constraints and deadlines, and shift when priorities change 
6. Ability to communicate clearly orally and in writing 
7. Ability to exhibit professionalism with district staff, vendors and the public 
8. Ability to handle sensitive and confidential information responsibly and with integrity 
9. Knowledge of accounting principles 
10. Proficient in the use of standard office equipment 
11. Proficient in Microsoft Office and the ability to operate computerized accounting and spreadsheet programs 
12. Ability to multitask 
13. Ability to give attention to detail SUPERVISES:       

N/A REPORTS TO:   Chief Financial Officer 

JOB GOAL:  Payments to vendors in an efficient, timely and accurate manner. 

TYPICAL DUTIES AND RESPONSIBILITIES: Such duties and responsibilities as may be assigned, including but not limited to: 
1. Receives and forwards invoices for processing 
2. Coordinates the collection of completed purchase orders (including work orders, receiving reports, invoices, etc.) from schools and departments for payment processing 
3. Reconciles vendor statements monthly and maintains frequent contact with vendors to ensure accounts are current 
4. Addresses vendor inquiries and resolves any account discrepancies 
5.  Verifies vendor database information is current; assists with the removal of inactive vendors 
6.  Performs monthly review of outstanding purchase order amounts to ensure encumbrances are accurately reflected 
7.  Inputs completed purchase orders into the system to provide timely payment of invoices (midmonth and end of the month) 
8. Ensures reasonable pricing and available discounts for all goods and services 
9. Prepares claims dockets for Board of Trustees review/ratification 
10. Performs accounts payable check processing and routes payments to vendors 
11. Files paid invoices timely and maintain all purchasing records and payment reports of the district 
12. Assists in monthly review of claims payable balances 
13. Prepares year-end payment reconciliations and processes vendor 1099s 
14. Prepares monthly utility reports 
15. Assists with retrieving information for auditors and upon request 
16. Suggests and initiates modifications to improve workflow and/or procedures 
17. Assists other department personnel as appropriate and necessary 
18. Demonstrates prompt and regular attendance 
19. Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan 
20. Performs other duties as assigned  

TERMS OF EMPLOYMENT:     Salary and work year to be established by the Board of Trustees 

EVALUATION:  Annually