Accounts Payable Clerk

Hacienda Del Sol Guest Ranch Resort is an historic luxury resort located at the foothills of the Catalina Mountains in Tucson, Arizona.  Featuring scenic guest rooms, exquisite dining options, and rejuvenating Spa treatments delivered with exceptional service.   If you have a passion for great service, we would love to consider you to join our team of extraordinary hospitality professionals.

Job Summary:

The Accounts Payable Clerk is responsible for processing invoices, managing payments to vendors, reconciling accounts payable transactions, and ensuring compliance with company policies and procedures. Involves maintaining financial records, reconciling accounts, and supporting compliance with internal controls and regulatory standards. Collaborates with internal teams and external vendors, utilizing technology to optimize processes and maintain high levels of accuracy and efficiency.

At Hacienda Del Sol, we pride ourselves on creating not only an exceptional guest experience, but also a supportive and inspiring workplace for our team members. Our resort offers a collaborative environment where employees are valued, recognized, and encouraged to grow within the organization. Surrounded by breathtaking desert landscapes and rich history, this is a unique opportunity to build your career in a setting that blends luxury hospitality with a warm, team-oriented culture.

We offer a comprehensive benefits package including medical, dental, vision, and life insurance, as well as 401(k) eligibility after one year of service, and the opportunity to gain valuable experience in a positive workplace with room for growth.

Responsibilities:

Accounts Payable

• Process high volume of vendor invoices accurately and efficiently, ensuring proper coding, approvals, and supporting documentation.
• Prepare and process weekly check runs, ACH payments, and electronic funds transfers (EFTs).
• Upload ACH payment files to the bank and distribute remittance notifications to vendors.
• Reconcile vendor statements and resolve invoice discrepancies promptly.
• Maintain organized accounts payable files and supporting documentation.
• Download and reconcile credit card & health insurance statements.
• Scan, rename, electronically file, and maintain physical filing systems for journal entry support, accounts payable documents, and related financial records.
• Communicate with vendors and internal departments regarding payment status and invoice questions.
• Ensure compliance with company policies, internal controls, and payment procedures.

General Cashier

• Collect, verify, and balance daily cash deposits from resort revenue outlets.
• Count and reconcile the house safe, cashier drawers, and nightly cash drops.
• Prepare bank deposits and maintain accurate cash records.
• Secure and distribute completed check payments.
• Investigate and report cash discrepancies promptly.
• Follow established cash handling procedures to safeguard company assets.

Qualifications:

Required

• High school diploma or GED required.
• Minimum of 6 months to 1 year of professional experience in accounts payable, bookkeeping, accounting support, or a similar finance-related role.
• Basic proficiency in Microsoft Office, including Excel, and the ability to learn accounting software.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to accurately process invoices and maintain organized financial records.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Preferred

• Associate’s degree in accounting, Business Administration, or a related field.
• Experience in hospitality, hotel, or resort accounting.
• Experience processing ACH and EFT payments.
• Experience using Sage accounting software is preferred but not required.

EEOC Statement:

Hacienda Del Sol Resort is an equal opportunity employer and is committed to promoting a diverse workplace. We strive to provide a work environment that is free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We value and encourage diversity in the workplace and welcome applicants from all backgrounds to join our team.