Accounts Payable Clerk (Grants Management)

Position Summary

The Accounts Payable Clerk is responsible for performing standard accounts payable functions while also supporting the financial administration and compliance of school district grants. This role ensures timely and accurate processing of invoices, maintains financial records, and assists in tracking and reporting grant expenditures in accordance with federal, state, and local regulations.

Key Responsibilities

Accounts Payable Functions

• Process invoices, purchase orders, and payment requests in a timely and accurate manner
• Verify approvals, coding, and supporting documentation for all expenditures
• Prepare and process checks, ACH payments, deposits and warrant runs
• Reconcile vendor statements and resolve discrepancies
• Maintain vendor files, including W-9s and related documentation
• Respond to vendor inquiries and maintain positive relationships
• Assist with month-end and year-end closing processes
• Ensure compliance with school district policies and municipal finance regulations
• Approve online ordering

Grant Management Support

• Track grant budgets, expenditures, and balances across multiple funding sources
• Ensure expenditures are allowable and aligned with grant requirements
• Assist with grant reporting, documentation, and audits
• Collaborate with program managers to monitor spending and budget adherence
• Maintain organized records for all grant-related financial activity
• Support reimbursement requests and financial submissions to granting agencies

Required Qualifications

• High School Diploma (Associate’s degree or higher in Accounting, Finance, Business Administration, or related field preferred).
• 2+ years of accounts payable or general accounting experience
• Strong understanding of basic accounting principles
• Proficiency in Microsoft Office, including Word and Excel

Preferred Qualifications

• Experience in a school district, municipality, or public sector environment
• Familiarity with grant accounting or fund accounting
• Knowledge of state and federal grant compliance requirements
• Experience with ERP systems, with preference for Munis

Key Skills & Competencies

• Strong attention to detail and accuracy
• Organizational and time management skills
• Ability to handle confidential financial information
• Proficiency in Microsoft Excel and accounting systems
• Effective communication and interpersonal skills
• Problem-solving and analytical thinking
• Ability to manage multiple priorities and deadlines
• Knowledge of accounts payable processes and internal controls

Physical Requirements

• Prolonged periods of sitting and computer use
• Ability to handle paperwork and light filing

This is an office environment within a public school administrative setting

Compensation

$27.75 to $36.85 per hour as per the Clerical Unit contract.