Accounts Payable Clerk

Job Summary: Under general supervision and in accordance with established accounting procedures, guidelines and practices and agency policies and procedures, performs paraprofessional accounting and fiscal control functions, such as accounts payable.  Reviews, codes, and posts transactions, balances and reconciles accounting records and prepares reports.  May conduct quality assurance reviews and assist auditors.  May perform limited, routine clerical duties.

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reviews source documents, such as accounting reports; purchase orders, vouchers, invoices, receipts, requisitions, petty cash, travel, payroll and other forms.  Reviews, Analyzes and resolves problems.
• Records or directs the recording of financial transactions, such as expenditure documents, revenue receipts and payroll actions into journals, ledgers and/or automated accounting system.  Categorizes expenditures into accounts and resolves recording errors.
• Maintains electronic accounting file information.
• Processes accounts payable, such as invoices and shipment documents, recurring expenses/payments and other transactions issuing payments through checks or electronic payments upon approval.
• Performs limited clerical responsibilities.  Responds to requests for information/advice and solves clerical problems.

Required Knowledge & Skills:

• Demonstrated knowledge of PC-based software applications. 
• Maintains advanced level of knowledge of the Abila systems and be able to work independently with the Microsoft suite of products.
• Knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards, and applicable state and federal guidelines.
• Knowledge of DBHDD provider service guidelines and changes as needed.
• Ability to prioritize time and resources among primary projects of responsibilities.
• Ability to remain solution focused in every situation.
• Ability to adapt to changing environments.

Competencies:

Communication

Accountability/Responsibility

Cooperation/Teamwork

Creative Thinking

Customer Service

Dependability

Flexibility

Initiative

Investigative/Analytical Data Gathering

Job Knowledge

Judgement

Professionalism

Quality/Quantity of Work

Stress Management

Required Education & Experience:

One year of experience in responsible bookkeeping or accounting clerical work or two years of progressively responsible clerical experience in accounting or bookkeeping office which provided the necessary knowledge and skills (either formal or informal in nature) or completion of two standard courses in accounting/bookkeeping at an accredited vocational or business school or college.

Supervisory Responsibilities:  

None

Work Environment:

This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.  Some minor travel between Gateway sites is required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Employee is frequently required to walk, sit, stand or kneel and occasionally required to climb or balance and stoop.  Employee must frequently lift and/or move up to 15 pounds.  Must have the ability to sit for long periods of time at a computer.  Employee frequently uses fine hand/eye coordination, hearing and visual acuity.  Lighting and temperature are adequate, and there are not hazardous or unpleasant condition caused by noise, dust, etc. Employee must be able to travel between Gateway sites.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Gateway CSB promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing.