Accounts Payable Clerk

LOCATION
Evans Hotels
Since 1953, Evans Hotels has been a hospitality leader in San Diego and Southern California. Its portfolio includes two properties on Mission Bay, Catamaran Resort Hotel and Spa and Bahia Resort Hotel, as well as the AAA Five Diamond property in the prominent seaside community of La Jolla, The Lodge at Torrey Pines.
Evans Hotels is a family-owned and operated business committed to supporting and enhancing employee well-being through a variety of programs that nurture our staff professionally and personally. We offer hands-on manager and leadership training, employee appreciation days, and staff awards and recognition. Our team is also dedicated to serving our community through initiatives like company-wide beach clean-ups and volunteer opportunities.
SUMMARY
The Accounts Payable Clerk ("Agente de Contabilidad") completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
PAY & PERKS 

• Compensation: $28.00 - $29.00 DOE** 
• Earn $1000 for Culinary, Engineering, Housekeeping, and $350 for all other roles for each hired referral at any Evans Hotels property. 
• Discounted Hotel Rooms for you, family and friends. 
• Free Employee Parking and/or discounted MTS Pronto card. 
• Free Meals & Refreshments during working shifts. 
• Career advancement opportunities! 
• Health (including SIMNSA), Dental, Vision, 401k with match, life insurance, sick and vacation time. 
• Discounts on cell phone bills, shoes, gym memberships, and more! 

ESSENTIAL DUTIES 

• Verifies invoices for unit of issue, unit price, quantity, extension and applicable taxes against hotel purchase order and receiving advice.
• Maintains accurate files on all authorized purchase orders and review with Purchasing Agent if there are any outstanding.
• Maintains an approved up-to-date vendor/supplier database on the accounts payable system.
• Codes invoices to the appropriate general ledger account and record vendor number.
• Prints and submits checks on a weekly basis with supporting documentation to Controller and Owner for signatures.
• Receives manual check requests and verify accuracy of information and authorized approvals. Input into vendor master as paid after check has been cut.
• Traces all authorized service and contract payments and process payments according to contracted due dates.
• Maintains accurate record of all issued checks and ensure security of all unused checks.
• Collates check copies, attaches to respective invoices, and files in the appropriate vendor file.
• Prints designated reports and distribute as specified by the Controller.
• Cancels invoices and void checks as specified by the Controller, following proper accounting procedures.
• Follows up on goods received without an invoice.
• Balances food and beverage invoices with the Daily Receiving Report.
• Reviews vendor statements. Reconciles disputes and resolve any invoices that are beyond the acceptable terms for payment.
• Completes month-end closing procedures as specified.
  • Balance Accounts Payable.
  • Run Month End Reports.
• Performs additional duties and responsibilities as directed by the leadership team.

QUALIFICATIONS 

• High school diploma or GED. 
• At least 3-6 months related experience and/or training; or equivalent combination of education and experience.
• A combination of experience, education, and/or training may be substituted for either requirement.
• A previous similar position in a restaurant or hotel is preferred.
• Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's.  Ability to perform these operations using units of American money and weight measurement, volume, and distance.
• Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to perform these operations using units of American money and weight measurement, volume, and distance.
• The associate should be able to type a minimum of 25 words per minute, to opportunely input data into the computer.
• Ability to maintain a friendly, team-oriented, positive attitude and a professional appearance at all times. 
• Ability to stand, kneel, squat for prolonged periods of time, up to and including, the entire shift and lift up to 25 lbs.
• The following position will be filled in accordance with the process set forth in California Labor Code Section 2810.8 and San Diego Municipal Code 311.0101 et. seq. 

**The pay scale posted is the salary or hourly wage range that the employer reasonably expects to pay for the position during the first year of employment. The posted range does NOT include potential additional types of compensation, such as gratuities, service charges, commissions, or bonuses. Actual compensation offered may fluctuate based on qualifications and/or experience.