Accounts Payable Clerk

Job Description

Accounts Payable Clerk

Type: In-Office, Full-Time, 4 Month Contract

About Our Client

Our client is a well-established Alberta-based organization dedicated to supporting and serving a large membership community, with a strong focus on advocacy, service, and long-term member value. The organization has built a trusted presence within the province and is committed to providing responsive, professional support to its members and stakeholders.

The successful candidate will join a supportive, close-knit group where collaboration, reliability, and a willingness to pitch in are highly valued. This is an excellent opportunity for an AP professional who enjoys being hands-on, staying organized, and contributing to a team during a busy and evolving period.

Key Responsibilities

As the Accounts Payable Clerk, you will provide hands-on support to the accounting team, ensuring invoices and payments are processed accurately and efficiently while helping maintain smooth day-to-day operations throughout a significant systems transition.

Accounts Payable Processing

• Process approximately 100 invoices per week, ensuring invoices are accurately coded, entered, and matched to supporting documentation.
• Perform three-way matching and investigate discrepancies or missing information as required.
• Process invoices received through the organization's dedicated accounting email inbox as well as paper-based submissions.
• Maintain accurate and organized AP records while ensuring documentation is properly filed and readily accessible.
• Support vendor inquiries and communicate professionally by email and phone when required.

Payments & Accounting Support

• Assist with payment processing, including cheque runs and EFTs, as required.
• Provide general accounting and administrative support to the accounting team during periods of increased workload.
• Assist the Controller, CFO, and accounting coordinators with day-to-day priorities as needed.
• Maintain a high level of accuracy when completing repetitive data entry, filing, and transaction-processing activities.

Team Collaboration

• Work closely with the Controller, accounting coordinators, and accounting administrator to ensure priorities are completed on time.
• Communicate clearly with colleagues and stakeholders and ask questions when clarification is required.
• Remain flexible as priorities shift throughout the systems implementation and respond positively to changing workload demands.
• Contribute to a calm, collaborative team environment where everyone works together to meet deadlines and support one another during busy periods.

Qualifications

To succeed in this role, candidates should demonstrate:

Education & Experience:

• 2–5 years of hands-on Accounts Payable or accounting experience.
• Proven experience processing a high volume of invoices, ideally approximately 100 invoices per week.
• Minimum two years of hands-on QuickBooks Desktop experience is required and must be clearly demonstrated on the resume.
• Experience with invoice coding and three-way matching is required.
• Experience processing cheques, EFTs, or other payment methods is an asset.
• A diploma or bachelor's degree in Accounting, Business Administration, or a related discipline is an asset.
• Canadian education or a recognized/accredited accounting program is preferred.

Technical Skills:

• Strong hands-on experience with QuickBooks Desktop is mandatory.
• Basic to intermediate Microsoft Excel skills. Experience with Microsoft Dynamics is considered an asset.
• Comfortable learning and working within multiple accounting systems during a technology transition.
• Strong data entry and document management skills with a high degree of accuracy.

Key Competencies:

• Highly reliable and dependable, with a strong commitment to completing work accurately and on time.
• Organized and detail-oriented, particularly when handling high volumes of invoices and repetitive transactions.
• Flexible and comfortable shifting priorities as business needs change.
• Professional communicator with strong written communication skills, particularly when corresponding with vendors and internal stakeholders.
• Comfortable working with repetitive filing and data entry tasks while maintaining consistent accuracy.
• Collaborative team player who is willing to step in and support colleagues when needed.

Contract Details

• Contract Length: Approximately 4 months, expected to run through the end of January, with potential for extension based on performance and business needs.
• Work Arrangement: Fully in-office; no remote or hybrid option.
• Hours: Monday to Friday, 8:30 a.m. to 4:00 p.m.
• Lunch: Flexible 30- or 60-minute unpaid lunch.
• Parking: Free on-site parking available.
• Dress Code: Business casual.
• Start Date: ASAP.
• Additional Requirement: Successful candidate will be required to complete a background check.

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About Us
Executrade is one of Western Canada’s most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations.
We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.
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