Accounts Payable Clerk - Corporate

Work for an Award Winning Company Culture!

Are you an independent, self-starting, team player with a positive attitude? Are you passionate about giving back to your community? Do you want to work for a company that we like to think as the “happiest place in mortgage” and has been voted a “Best Place to Work” for the last 17 years? Join our family at Homeowners Financial Group and you can take advantage of our great benefits.

Benefits:

• Award-Winning Company Culture
• Employee volunteer opportunities
• 10 paid holidays
• Generous paid time off policy
• United Healthcare Benefits including medical, Delta dental and vision, life, and disability
• Ancillary Benefits include: Mutual of Omaha, MetLaw Legal Plan, Pet Benefit Solutions
• 401k with discretionary match
• Employee tenure program
• President's Club eligibility for both Sales and Operations staff

Who We Are: Homeowners Financial Group has over 300 employees in 41 offices across the country and has helped tens of thousands of homeowners realize home ownership. We are not your typical mortgage company: we foster a “family” environment, we give back to the community through dozens of charities and we love what we do!

Who We Want: We want an Accounts Payable Clerk that manages the processing of all invoices and check requests received for payment as well as the payment of all creditors and vendors in an accurate, efficient, and timely manner. This includes coding and processing for all external vendor invoices and internal affiliate invoices. The goal of this position is to ensure all payments are processed in accordance with Homeowners policies and procedures in a timely and accurate manner. The position works to meet weekly and monthly deadlines and carry out other financial duties related to the payable function as directed by the Controller and Chief Financial Officer. 

Essential Duties

• Reviews and verifies invoices and their accompanying payment requests to ensure compliance with company guidelines including proper authorization, accuracy, and reasonableness of the charge code
• Prepares invoice batches and inputs in the accounts payable module of the financial information system on a daily basis to ensure payments are processed in time for weekly and monthly deadlines
• Creates vendor records and manages W9 and 1099 information
• Reviews employee travel claims and expense reimbursements to ensure accuracy and completeness of justification in compliance with Homeowners Travel, Advertisement and Marketing, and all other applicable policies
• Prepares journal entries to record cost allocation or adjustments in the financial system
• Responds to inquiries from suppliers, consultants, clients, and employees regarding the status of their payments
• Processes void payments
• Reviews invoice numbers, dates, descriptions, and vendors for accuracy
• Researches past due balances on any invoices to be manually entered
• Inputs all manual invoices, including intercompany bill-backs, management fees, utilities, mortgages, insurance, and property taxes
• Distributes payments and cuts and mails checks
• Processes a variety of checks including emergency, investor, and payroll
• Matches all invoices to checks cuts
• Scans all paid invoices to appropriate network folder
• Researches and resolves account discrepancies and responds proactively
• Processes, sorts, and codes bill-backs to various accounts
• Participates in Homeowners internal meetings and required trainings
• Maintains a professional image and demonstrates an understanding of and follows all Homeowners Policies and Procedures
• Other duties as assigned

Qualifications

• High School Diploma or equivalent required
• Minimum 2 years of Accounts Payable experience required
• Minimum 1 year of mortgage industry related experience preferred
• Strong knowledge of accounting software required
• Knowledge of QuickBooks and Paylocity preferred
• Proficient PC skills to include Excel, Word, and Microsoft Outlook
• Excellent written and verbal communication skills
• Strong customer service skills to internal and external customers
• Ability to develop positive relationships
• Exceptional organization and time management skills
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Must be able to implement written procedures
• Independent, self-starting, team player with a positive attitude

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This job may require handling objects up to 10 pounds frequently and 20 pounds occasionally. While performing the duties described herein, the employee is regularly required to sit; use hands and fingers to handle or feel in addition to talking and hearing. The employee is frequently required to stand and walk. The noise level in the work environment is usually moderate. Office environment is normally climate-controlled.

Homeowners Financial Group is an Equal Opportunity Employer. All employment is decided on the basis of qualifications, merit and business need.