Accounts Payable Clerk

POSITION SUMMARY

The Cincinnati Art Museum has an immediate opening for a full-time Accounts Payable Clerk in the museum’s finance department. The Accounts Payable Clerk is responsible for providing complete, accurate, and timely financial transactions and reporting. This position is full-time, salaried exempt, and scheduled 35 hours per week onsite.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Working under the direction of the Chief Financial Offer, duties include but are not limited to:

• Processing invoices on daily basis
• Weekly electronic and check payment processing
• Post Accounts Payable to General Ledger weekly
• Ensure Accounts Payable system balances to General Ledger
• Reconcile and record corporate cards transactions in accounting system 
• Responsible for year-end functions associated with Accounts Payable system including issuing 1099’s at year-end and accrual journal entries
• Invoice entry and payment for multiple departments supplies, gas credit cards, water bills, utilities, etc. 
• Oversee departments’ timeliness in entering invoices. 
• Prepare admission transfer, development daily transactions, and online sales journal entry (monthly)
• Reconciliation of the Blackbaud credit card bank statements (monthly)
• Process art purchases for payment and record journal entry
• Monthly sales tax filing and payment 
• Reconcile prepaid postage (monthly)
• Reconcile liquor inventory with usage sheets and physical count
• Other duties as requested

MINIMUM REQUIREMENTS 

• A two (2) year college degree in business related field and three (3) years experience and/or training in the field; or the equivalent combination of education and experience. Non-profit experience a plus. 
• Candidate must be able to maintain confidentiality and provide excellent service. 
• A proven ability to work successfully with others to achieve objectives. 
• Possess excellent written and oral communication skills.
• Strong organizational skills, and ability to manage multiple tasks.
• Proficient in Microsoft Office Suite, especially Excel, and other relevant computer programs.