Accounts Payable Clerk

*Not a remote job. Regular in-person attendance is required for this position to effectively perform job duties.

*Monday - Thursday 10 hour shift each day

WE OFFER EXCELLENT BENEFITS:

• FREE Employee Medical Insurance
• FREE Employee Dental Insurance
• FREE Employee Vision Insurance
• Sick leave (8 hours of paid sick leave per month)
• Vacation (Minimum of 2 weeks paid vacation)
• Discounted health memberships
• Retirement (Employer contribution - 3% contribution and an additional 3% employer match)
• FREE Long-Term Disability Insurance
• FREE Life Insurance
• 13 Paid Holidays

CCEW Mission
Feed the hungry, heal the hurting, welcome the stranger. 

CCEW is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, compensated and, if necessary, disciplined or terminated without regard to sex, gender, race, ethnicity, national origin, citizenship, immigration status, religious affiliation, marital status, military veteran status, age, pregnancy, sexual orientation, gender expression or identity, disability, genetic information, or any other basis protected by law.

Job Summary

This position is responsible for A/P accounting for Catholic Charities programs.

Job Duties/Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties/responsibilities listed below.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties/responsibilities of this job. 

1. Processes accounts payable based on invoices or other appropriate documentation.
2. Processes Catholic Charities mileage vouchers for payment.
3. Works with vendors and program staff to ensure accuracy and timeliness of payments.
4. Prepare checks and ACH payments and forwards checks for signature.
5. Responds to vendor, VP and Director inquiries about payments and prepares summary data as required.
6. Processes voided checks, stop payments and check reissues as necessary.
7. Maintains W-9 vendor information and prepares and submits year-end 1099’s
8. Files and maintains accounts payable and other related financial records in an orderly fashion to facilitate retrieval of information as necessary.
9. Oversee and manages the Positive Pay process for checks.
10. Assists with researching accounting questions, the preparation of audit schedules and other reports as necessary under the direction of the VP of Finance and Accounting Manager.
11. Provides general clerical and administrative support for the Finance Department and assists with other Finance activities as needed.
12. Responsible for distributing CCFSC mail to department mailboxes as appropriate, and maintains the check and cash mail log
13. Responsible for entering all manual payments into the general ledger.
14. Responsible for processing recurring check requests.
15. Uses appropriate administrative, fiscal, physical, and technical safeguards to ensure the confidentiality, integrity, and security of CCEW client protected health information (PHI), per regulations outlined in the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
16. Will regularly utilize all forms of communication (email, text, phone, etc.) and database practices necessary for this position and as directed by supervisor.
17. Adheres to the tenets of Catholic Social Teaching and Catholic Doctrines.
18. Performs as a team member to assure that productivity outcome measures are achieved.
19. Performs related functions necessary to support the mission and core values of Catholic Charities.

Job Qualifications

To perform this job successfully, an individual must meet the minimum qualifications listed below.  These qualifications are representative of the knowledge, skill and/or ability required to perform this job. 

Education/Experience:
to perform this job successfully, an individual must have a High School Diploma or a General Education Degree.  An Associate’s Degree in accounting is strongly preferred.  A minimum  of three (3) years’ experience accounting/bookkeeping support capacity; or, an equivalent combination of education and experience. 

Certificates/Licenses:  this job does not require any specific certifications. Successfully pass background check applicable to position.

Physical Abilities:  To perform this job successfully, an individual must be able to:

• Regularly sit, stand, climb, walk, hear/listen, talk
• Frequently
  lift up to 25 pounds, pull/push, carry, grasp, reach
• Occasionally crawl, stoop, kneel
  
• Clearly see 20+ feet, with or without corrective lenses, ability to focus

Mental & Other Skills/Abilities: To perform this job successfully, an individual must have the:

• Adaptability: ability to adapt to changes, delays or unexpected events in the work environment; ability to manage competing demands and prioritize tasks; ability to change approach or method to best fit the situation.
• Analytical Ability: ability to maintain focus for extended periods of time; ability to complete research projects with resourcefulness and persistence; ability to synthesize complex or diverse information; ability to use intuition and experience to complement existing data.

• Attendance: ability to consistently arrive and be able to work as scheduled.

• Computer/Technical Ability:
  working knowledge of Word Processing software, Spreadsheet software, Accounting software, Internet software.  10-key proficiency.
• Dependability: ability to follow instructions, both in written and verbal format; ability to respond to management direction; ability to complete tasks on time or notify the appropriate person with an alternate plan when necessary.
• Interpersonal Skills: ability to maintain satisfactory relationships with others, excellent customer service skills and a good overall understanding of appropriate human relations. Awareness of and sensitivity to the service population’s culture and socioeconomic characteristics. 
• Judgment:ability to make prudent and timely decisions; ability to exhibit sound and accurate judgment; ability to explain reasoning for decisions.
• Language Ability: ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence; ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Mathematical Ability: ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume; ability to apply concepts of basic algebra and geometry.
• Motor Coordination: the ability to coordinate eyes, hands, fingers, and feet accurately and handle precise movements.
• Problem Solving Ability: ability to identify and/or prevent problems before they occur; ability to formulate alternative solutions to problems when necessary; ability to transfer learning from past experiences to new experiences of similar nature.
• Quality Management: ability to complete duties, on time and with absolute precision, at least 95% of the time; ability to edit the accuracy and thoroughness of one’s work as well as the work of others;  ability to constructively apply feedback to improve performance, ability to generate ideas to improve and promote quality in work.
• Reasoning Ability: ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.
• Supervisory Skills:
  this job has no direct supervisory responsibilities.

Workplace Environmental Conditions

While performing the essential duties/responsibilities of this job, the employee will be:

• Noise Conditions: exposed during a shift to constant or intermittent sounds at quiet to moderate levels of sound dependent upon daily activities