Accounts Payable Clerk

Why you should join CareRx 

Collaborative Team: Work with colleagues who share a passion for shaping the future of senior care. 
Make a Real Impact: Feel fulfilled knowing your work directly benefits others within the communities we serve. 
Flexible Benefits: For eligible roles, enjoy flexible medical and dental coverage that fits your needs. 
Defined Work Schedule: Offers a healthy work-life balance with predictable hours. 
Focus on Care: Work in an environment where your clinical expertise takes priority — without the demands of retail pharmacy. 
Supportive Culture: Be part of a respectful, inclusive workplace where collaboration, connection and shared purpose drive everything we do. 
Stability and Growth: Join a well-established Canadian company with a strong foundation for job security and opportunities to grow your career. 
Appreciation in Action: We recognize great work through peer-nominated awards, team shout-outs and everyday moments of appreciation. 
Celebrations and Community: From cultural events to team socials and holiday fun — we make time to connect, celebrate and enjoy the moments that bring us together. 

Your Day To Day 

• Act as the Accounts Payable subject matter expert
• Complete the vendor approval and setup process and monitor active vendors directory in Sage 300
• Manage and prepare rent and corporate credit card batches
• Administer the Doclink System, and manage Reviewer and Approver addition/removal.
• Ensure the Accounts Payable payment processes are followed
• Resolve Accounts Payable issues raised by operation and vendors
• Assist with monthly closing of accounts payable including AP ledger and sub-ledger reconciliation
• Monitor and maintain appropriate internal controls within the AP function to ensure related risks are mitigated. This includes appropriate segregation of duties and controls to ensure accurate coding
• Manage and maintain up to date documentation for procedures performed within the AP team, including process for AP reviews, procedural manuals for use of the accounts payable features in the accounting system, and task instructions
• Ensure that all financial deadlines regarding accounts payable are met for month-end, quarter-end and year-end financial closings, including supporting requests from internal and external audit functions
• Support the integration of new acquisitions and development projects
• Occasional travel (up to 10%)
• Other ad hoc requests and projects assigned

What You Bring To The Team

• Post-secondary education in Accounting or Business Administration
• 3-5 years of accounts payable/invoice management experience, in a high-volume, mid-size environment
• Experience with Sage and Doclink
• Intermediate proficiency with Excel required
• Demonstrated understanding of accounting processes relating to reconciliation of accounts and journal entries

Qualities for Success:

• Strong interpersonal and communication skills and ability to interact with all levels of the organization
• Flexible and able to prioritize tasks
• Proven ability to meet deadlines
• Strong attention to detail
• Ability to work effectively both independently and as a positive contributor to the accounting team
• Self-motivated, detail oriented, customer service and problem-solving skills
• Strong work ethic and sense of ownership and confidentiality

Location: Please note that this role currently requires 2 days per week in the office at our 320 Bay Street location. Beginning January 2027, the office will relocate to Richmond Hill, with an expectation of 2 days per week onsite, increasing to 3 days per week as of June 2027.  
Opportunity: This is a current existing position 
AI Disclosure: CareRx does not use AI to screen candidates 
Hiring Target Range: 40,000-45,000 annually 

Application Process

CareRx welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Interested, qualified candidates are encouraged to apply.

All applicants must successfully pass satisfactory background screening (depending on the role - Criminal Record Check, Credit Check, Driver’s Abstract, Education Verification, Current Professional Registration) and referencing. Background screening will be completed after an offer of employment has been extended and accepted