Accounts Payable Clerk

Organization Information

Borealis Fuels & Logistics is an international company focused on distributing and selling propane (LPG) for domestic energy consumption. Borealis is one of North America's fastest-growing propane companies. Borealis’s customers are residential, commercial, and industrial consumers. Borealis works with domestic propane producers to deliver the most cost-effective and reliable solution to its customers.

Borealis’ primary objective is to offer the best full-fuel service and customer experience. We do this by utilizing technology, sharing accurate information, and responding promptly. Borealis performs service work, delivers fuel to customers, and operates a network of bulk transport vehicles that move fuel across Canada and the USA.

Job Description 

Summary:

Borealis Fuels & Logistics Ltd. is a rapidly growing propane fuel supplier serving residential, commercial, and industrial customers across Canada and the United States. As we continue to expand, we are seeking a detail-oriented and reliable Accounts Payable Clerk to join our finance team. This is a full-time, in-office position in Calgary, ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in maintaining accurate and efficient financial operations. 

Duties and Responsibilities:

Vendor & Invoice Management 

• Accurately enter, code, and process invoices, payments, and credits within NetSuite
• Review invoices for accuracy, required approvals, and proper GL and departmental coding
• Maintain vendor records, including new vendor setup and verification of EFT/remittance details
• Respond to vendor inquiries and resolve discrepancies in a timely and professional manner

Payments & Reconciliations

• Prepare and process EFTs, wire transfers, and cheque payments in accordance with payment schedules
• Reconcile vendor statements and ensure alignment between the AP subledger and general ledger
• Investigate and resolve outstanding items, including missing payments, unapplied credits, and employee expense reimbursements
• Support AP aging analysis, accruals, and month-end close activities

Collaboration & Process Improvements

• Work closely with branch teams and operations to ensure the timely and accurate submission of financial data
• Assist in maintaining purchase orders, payment templates, and approval workflows within the system
• Ensure proper organization and retention of AP documentation for audit and year-end readiness
• Identify opportunities to improve AP processes, efficiency, and internal controls

What You Bring

• Minimum of 2 years’ experience in accounts payable or general accounting
• Experience with ERP/accounting systems (NetSuite experience is considered an asset)
• Strong proficiency in Microsoft Excel or Google Sheets (including formulas, reconciliations, and pivot tables)
• High attention to detail with strong organizational and problem-solving skills
• Excellent communication skills with the ability to collaborate effectively across departments and with external vendors
• Ability to manage multiple priorities in a high-volume, deadline-driven environment

Why Join Us

• Competitive compensation and a comprehensive benefits package
• Collaborative and supportive team environment
• Exposure to both Canadian and U.S. financial operations
• Opportunity to work in a dynamic, growth-oriented organization
• Career Growth: As the Accounts Payable function continues to expand, there is strong potential to take on increased responsibilities and grow into a senior or supervisory role