Accounts Payable Clerk

POSITION SUMMARY

The Accounts Payable Clerk is responsible for data entry of all overhead and trade invoices, including foreign vendor invoices, as well as check requests. The Accounts Payable Clerk selects and approves invoices for payment based on a schedule provided by the Accounting Manager, exercising discretion and autonomy when deciding which vendors are paid. The Accounts Payable Clerk will work closely with the Accounting Manager and other members of the Accounting and Finance team.

JOB FUNCTIONS

Include the following, but other duties may be assigned.

 Match incoming vendor invoices to receivers in the ERP System

 Investigate any purchase price variance over a certain limit .

 Review incoming overhead invoices for account number coding and obtain approval from the proper responsible manager to record in the ERP System.

 Determine cash requirements for payable payments and present to Accounting Manager  Handle all accounts payable related calls from vendors.

 Work with Purchasing and Receiving departments and, when applicable, vendors on all inventory issues and billing issues related to received goods.

 Ensure that any vendor charging sales tax is presented with a tax-exempt form..

 Assist Staff Accountant with balancing and reconciling RGNI.  Confirm that Accounts Payable and IC Accounts Payable are balanced at each month's end.

 Prepare payments in Euro denomination to related parties and report said payments to the IC contact assigned to the vendor.

 Work with IC contacts to clarify any invoice discrepancy, whether the issue is price or quantity.

 Retrieve, review, and process credit card transactions weekly.

 Assist in the month-end closing process and yearly audit.

ESSENTIAL SKILLS AND EXPERIENCE

 GED or High School Diploma

 Three (3) years of accounting experience  Intermediate knowledge of Microsoft Office Productions including Excel, Word, and Outlook.

 Demonstrate a sense of urgency with strong attention to detail.

 Ability to learn, understand and respond to customer needs (internal and external) promptly. Level selection process:

This position has three levels of proficiency and salary range.

Entry level is Accounts Payable Clerk I. Level II requires 2 years of experience in the Level I role; Level III requires 3 years of experience in Level II role. Additional duties related to expense and account analysis will be added to each new level as assigned by the Accounting Manager.

VALUED BUT NOT REQUIRED SKILLS AND EXPERIENCE

 Associate’s degree (A. A.) in Accounting, Business, or a related field from a two-year college or technical school.

 ERP experience a plus. REPORTING TO THIS POSITION  No direct reports.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, use of eyes for close vision, use hands, fingers, grasp, handle, reach, listen, talk, and may need to talk on the telephone while taking notes. Normal working schedule: Monday through Friday with a flexible work schedule available. Core business hours are from 8 am to 5 pm. The noise levels in some manufacturing facilities frequently may exceed the normal dBA. The employee is required to wear eye protection when walking through the plant.