Accounts Payable Clerk

This job description is a record of the essential functions of the listed job. The job description provides the employee, CEO, Human Resources, applicants and other agencies with a clear understanding of the job, where it fits into the organization, and the skill and work requirements in relation to other jobs. Jobs are always changing to some degree and the existence of the approved job description is not intended to limit normal change and growth. The facility will make reasonable accommodations to otherwise qualified individuals who are capable of performing the essential functions of the job with or without reasonable accommodation.

POPULATION SERVED

The position does not involve direct patient care for a population of patients ages 18 and older. Age specific experience and/or special training and/or expertise are not required to serve this population.

POSITION SUMMARY

The Accounts Payable Clerk performs day to day management of all payment cycle activities and compiles and maintains accounts payable records. This position provides financial, administrative, and clerical support to ensure invoices are processed, verified and reconciled according to established policies and procedures in an efficient, timely and accurate manner.

DUTIES/ RESPONSIBILITIES

• Reviews all invoices for appropriate documentation and approval prior to payment.
• Prints and obtains signatures on all accounts payable checks.
• Distributes signed checks as required.
• Acts as liaison between corporate and branch accounts payable departments.
• Answers all vendor inquiries.
• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
• Assists corporate financial officers and branch personnel as necessary.
• Prepares cleared checks for storage.
• Assembles and processes overnight shipments to various vendors, entities
• Assists in monthly closings.
• Prepares analysis of accounts, as required.
• Performs filing, scanning, and copying
• Interact with patients, vendors, and fellow employees in a mature and responsible manner
• Strive to be professional, courteous, helpful and cooperative at all times
• Perform all other duties as assigned by the supervisor

POSITION QUALIFICATIONS

• 3-5 years Accounts Payable experience is preferred
• Must possess strong work ethics, detail oriented, professional attitude, and reliable
• Working knowledge of financial regulations related to AP is preferred
• Excellent computer skills, including MS Office suite, various email, internet, banking links, and other programs used by the Finance department
• Must be well organized and a self-starter
• Possess strong organizational, time management, and confidentiality skills
• Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Ability to interact with employees and vendors in a professional manner
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of account and corporate procedures
• Ability to work independently and with a team in a fast-paced environment with emphasis on accuracy and timeliness