Accounts Payable Clerk

Position Summary: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Reconciles processed work by verifying entries and comparing system reports to balances.  Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.  Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.  Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.  Maintains accounting ledgers by verifying and posting account transactions.  Verifies vendor accounts by reconciling monthly statements and related transactions.  Maintains historical records electronically or by filing documents. Disburses petty cash by recording entry; verifying documentation. Reports sales taxes by calculating requirements on paid invoices.  

Essential Duties and Responsibilities include, but are not limited to: 

• Review and verify vendor invoices and check requests 

• Sort, code, and match invoices 

• Set invoices up for payment 

• Enter and upload invoices into system 

• Track expenses and process expense reports 

• Prepare and perform electronic transfer, payments, and check runs 

• Post transactions to journal, ledgers, and other records 

• Reconcile accounts payable transactions between general ledger and AP sub-ledger 

• Monitor accounts to ensure payments are up to date 

• Research and resolve invoice discrepancies and issues 

• Maintain vendor files 

• Correspond with vendors and respond to inquiries 

• Create analysis of accounts and reports 

• Assist with month end closing 

• Provide supporting documentation for audit 

• Other duties as assigned 

Qualifications: 

• Experience and Education:  

• 1-2 years of relevant accounting experience. 

• High school degree or equivalent 

• Technical Skills: 

• Proficient in all Microsoft Office applications (Word, Excel, Outlook) 

• Basic understanding of accounting principles, standards, concepts, and 

regulations 

• Working knowledge of general office procedures, filing systems, data entry 

techniques and business equipment 

• Ability to thrive in a changing, fast-paced growing and dynamic business 

• Detail oriented and able to manage multiple projects simultaneously 

• Strong written and verbal communication skills 

• Excellent organization skills and attention to detail 

• Physical Requirements: 

• Extended screen time 

• Long periods of sitting 

• Potentially long hours 

Supervisory Responsibilities: None.  

Travel Required: N/A  

Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.  All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  

To perform this job successfully, the employee(s) will possess the skills, aptitude, and abilities to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety to themselves or others.  The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.  This document does not create an employment contract, implied or otherwise, other than an at will relationship.   

Affirmative Action/Employment Opportunity (EEO) Statement: ALIGN PRECISION is an equal opportunity employer and values diversity at our company.  We are committed to creating a workplace where all qualified individuals are welcome and can thrive, regardless of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, disability status, or any other characteristics protected by law.