Accounts Payable Clerk

SALARY

$23-25/HOUR

Position Summary

The Accounts Payable Specialist is a vital member of our finance team responsible for managing the accurate and timely processing of vendor invoices and payments. This role involves reconciling accounts, resolving discrepancies, and maintaining strong communication with internal departments and external vendors.

Primary Functions

• Process vendor invoices accurately and efficiently in accordance with established policies and procedures.
• Reconcile vendor statements, resolving any discrepancies and ensuring accurate account balances.
• Communicate effectively with internal departments and external vendors to address inquiries and resolve payment-related issues.
• Manage and maintain the accounts payable ledger, updating records and ensuring data accuracy.
• Verify and process employee expense reports, ensuring compliance with company policies.
• Prepare and process weekly, monthly, and ad-hoc payments to vendors.
• Collaborate with procurement and receiving departments to reconcile purchase orders, receipts, and invoices.
• Assist in month-end closing activities related to accounts payable, including accruals and reporting.
• Monitor and manage vendor relationships, negotiating terms and addressing payment concerns.
• Stay current with industry best practices and updates in accounts payable processes and technologies.
• Other duties as assigned.

Primary Competencies

• Effectively manage and prioritize a high volume of invoices, payments, and related documentation in a manufacturing environment.
• Apply analytical skills to reconcile accounts, identify discrepancies, and troubleshoot payment-related problems.
• Understand financial processes, including the ability to interpret purchase orders, match invoices to receipts, and ensure proper coding.
• Navigate and utilize accounting software and ERP systems for efficient processing and maintenance of accounts payable records.
• Meet deadlines for invoice processing, payment schedules, and month-end closing activities.
• Proactively identify and resolve issues related to accounts payable, demonstrating a solution-oriented mindset.
• Successfully adapt to changes in processes, technologies, and business needs within the manufacturing industry.
• Proficient in Microsoft office.

Culture

• Actively work to create strong communication and a healthy working environment
• Communicate in a positive manner with all employees
• Respectfully listen to concerns and ideas brought to your attention
• Support and participate in company functions
• Respect confidentiality
• Embody our values of Integrity, Trust, Creativity and Courage, Teamwork, and Excellence

Qualifications

• 2 years of formal education or 2-3 years equivalent related experience.
• At least three years of experience within a manufacturing environment.
• Must be able to perform the physical demands of the job such as:
  • Safely navigating a manufacturing environment
  • Extended periods of sitting and using a computer
  • Occasional bending and stooping
  • Occasional lifting up to 25 lbs