Accounts Payable Clerk

Pay Range:

The UMass President’s Office expects to pay within an approximate hiring range between $48,000 - $56,000 for this position. The specific pay for this position will be determined by the University based on consideration of all relevant factors when and if it decides to extend an offer of employment.

Primary Work Location:

50 Washington Street, Westborough, MA. Hybrid work schedule.

Job Summary:

Working under the direct supervision of the Accounts Payable Supervisor, this position performs various clerical and data control duties to support the Accounts Payable department of the UPST.

Essential Functions:

• Provides clerical support to the Accounts Payable department.
• Examines documents for compliance with rules and regulations of the State Comptroller, the Commonwealth of Massachusetts, and the University of Massachusetts.
• Reviews problem data, checking for discrepancies and making corrections and enters information into the system.
• Answers questions on University policy and procedures in reference to appropriateness of expenditures, status of accounts, and invoice problems.
• Checks for discrepancies between source documents and data entry to determine accuracy of information and ensure compliance with established standards and procedures.
• Processes vouchers for payment to assigned vendors on a daily basis.
• Research and resolve problems and/or questions relating to invoices with vendors and departments.
• Receives invoices from vendor for payment, audits disbursement vouchers for appropriate documentation and accuracy of data for entry, and for availability of funds. 
• Processes refund checks and deposits from vendors. Requests stop payments and copies of cancelled checks, when appropriate.
• Ensures work is accurate and that proper procedures and controls are followed in daily processing.
• Escalates potential fraud to accounts payable leadership for further examination.
• Assist in ensuring suppliers are correctly identified and categorized appropriately for managing the 1099 process for the University.

Other Functions:

• Perform other duties as required.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience):

• High School degree or equivalent.
• 1-2 years of Accounting/bookkeeping experience or related work experience.
• Demonstrated ability to handle details and multiple priorities and ability to meet deadlines.
• Ability to communicate effectively, both orally and in writing.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience):

• PeopleSoft experience.
• Proficiency with Microsoft Office or similar software.

Working Conditions:

• Typical office environment.

Additional Details:

All offers are contingent on the successful completion of a background check.