Accounts Payable Clerk

Job Title: Accounts Payable Clerk                                                              Exemption Status:  Non-Exempt 

Reports to: Payroll Coordinator                                                                  Date Revised:  November 29, 2020

Dept. /School: Finance

Contract: 226 Days 

Primary Purpose: 

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

Qualifications:

Education/Certification: 

High school diploma or GED 

Experience:

One (1) year experience or college work in accounting-related subjects.   Ascender Software experience preferred.

Special Knowledge/Skills: 

Knowledge of bookkeeping principles and practices. Ability to use software to develop spreadsheets and do word processing and file maintenance.  Ability to work with numbers in an accurate and rapid manner to meet established deadlines.

Major Responsibilities and Duties:

Accounting 

1. Receive and process for timely payment all accounts payable invoices, check requests, purchase orders, receipts, and vendor information.  Verify invoices and purchase orders to ensure completeness and accuracy prior to payment. 

2. Detect and resolve problems with incorrect orders, invoices, and shipments as needed. 

Data Entry 

3. Input data into accounting system. 

Records and Reports 

4. Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.

5. Compile, maintain, and file all reports, records, and other documents as required. 

6. Maintain vendor files with new information as they occur.  Set up new vendors as needed. 

7. Work with staff and vendors regarding accounts payable issues. 

8. Receive incoming calls, answer questions, and direct calls to the proper party. 

Supervisory Responsibilities:  

 None. 

Mental Demands/Physical Demands/Environmental Factors 

Tools/Equipment Used:  Standard office equipment including personal computer and peripherals 

Posture:  Occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching 

Lifting:  Occasional light lifting and carrying (less than 15 pounds) 

Environment:  May work prolonged or irregular hours 

Mental Demands:   Work with frequent interruptions; maintain emotional control under stress