Accounts Payable / Cash Applications Specialist

Parker Poe is seeking an Accounts Payable/Cash Applications Specialist to join our Accounting team in Charlotte, NC. This role is an excellent opportunity for a detail-oriented, service-focused professional who enjoys working collaboratively and contributing to the smooth operation of the firm's financial processes. The Accounts Payable/Cash Applications Specialist plays a key role in supporting the firm's accounting functions by ensuring payments and cash transactions are processed accurately, efficiently, and with exceptional attention to detail. Responsibilities include managing outgoing disbursements, incoming and outgoing checks, wire transfers, ACH transactions, and trust account activity while providing outstanding service to attorneys, staff, clients, and vendors. This position reports to the Controller and does not have any direct reports. This position typically works a regular schedule of 37.5 hours per week (7.5 hours per day), with occasional travel to firm offices and additional hours, including overtime, as business needs require.

Primary Duties and Responsibilities

Ensure all client trust funds are properly handled, safeguarded and accounted for. Execute AP using accounting software, Elite/3E. Approving and answering expense report questions in Chrome River, process manually when required. Processing Corporate credit card reconciliations. Processing Annual 1099s. Respond to internal and external requests regarding account status, transaction details, etc. Perform research as required and communicate as necessary to keep all stakeholders informed. Produce and distribute reports as required. Respond to all requests for W-9’s, audit requests and credit references for clients as required. Ensure all cost data uploads are performed and any expenses that must be posted manually are posted within required time frame.  Research and reconcile any discrepancies in billing information. Processes daily check requests and deposits within required time frame. Processes vendor invoice payments via check, wire or ACH. Processes trust account transactions (both checks and wires). Ability to process GL Journal entries. Assist with the accurate and timely processing of cash receipts. Reconcile cash receipts between documentation and general ledger. Initiate and process electronic payments via online banking platforms. Respond to any inquiries related to cash receipts. Serve as a backup for bank reconciliations. Serve as backup for other members of Accounting. Identify issues and suggest solutions or enhancements for billing, disbursements, handling of Trust money and cash handling operations. Ensure that both internal and external clients are handled with courtesy and professionalism in all interactions.  Focus on providing superior, excellent service. Ensure all Firm policies and procedures are followed. Other duties and projects as assigned by Accounting department management

Requirements

Associate’s degree in accounting, finance, or a relevant field with a minimum of two years of Accounting experience, preferably within the legal industry or the equivalent combination of education and experience. Proficiency in Elite/3E software is preferred. Basic proficiency in Microsoft Word, Excel and Outlook required. Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests. Demonstrates exceptional attention to detail. Demonstrate the discretion and professionalism in managing sensitive information. Must demonstrate excellent organizational, time management and prioritizing skills Excellent verbal and written communication and interpersonal skills required. Must be a team player, willing to help other team members during peak times Expected to maintain a full-day availability based on the schedule set by the Controller. Must be able to lift and carry 15 pounds.