Accounts Payable/Bookkeeper

Position Summary

We are seeking a detail-oriented and organized Accounts Payable Specialist / Bookkeeper to join our finance team. This role is responsible for managing accounts payable processes, maintaining accurate financial records, reconciling accounts, and supporting the overall accounting function. The ideal candidate possesses strong analytical skills, excellent attention to detail, and experience working with accounting software and financial reporting.

Key Responsibilities

Accounts Payable

• Review, verify, and process vendor invoices for accuracy and proper approval.
• Match invoices with purchase orders and receiving documentation.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Maintain vendor records and ensure current W-9 and other required documentation.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Respond to vendor inquiries regarding payments and account status.
• Monitor accounts for payable ageing and ensure timely payment of obligations.

Bookkeeping & General Accounting

• Record daily financial transactions and maintain accurate general ledger entries.
• Reconcile bank accounts, credit card statements, and balance sheet accounts.
• Assist with month-end and year-end closing activities.
• Prepare journal entries and supporting schedules.
• Maintain fixed asset and depreciation records, if applicable.
• Support payroll processing and related reconciliations.
• Assist with budgeting and financial reporting as requested.

Compliance & Controls

• Ensure adherence to company policies and accounting procedures.
• Maintain organized accounting records and documentation for audits.
• Support internal and external audit requests.
• Identify opportunities to improve accounting processes and efficiency.

Preferred Qualifications

• Associate’s degree in accounting, Finance, Business Administration, or related field; equivalent experience may be considered.
• 3+ years of experience in accounts payable, bookkeeping, or general accounting.
• Proficiency with accounting software (e.g., QuickBooks, Sage, NetSuite, Microsoft Dynamics, or similar ERP systems).
• Strong understanding of accounting principles and accounts payable processes.
• Intermediate to advanced Microsoft Excel skills.
• Excellent organizational, communication, and problem-solving abilities.
• High level of accuracy and attention to detail.

Key Competencies

• Attention to Detail
• Time Management
• Analytical Thinking
• Integrity and Confidentiality
• Communication Skills
• Customer Service Orientation
• Process Improvement Mindset

Compensation & Benefits

• Competitive salary: $50,000–$65,000 annually - commensurate with experience
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement plan with company match
• Professional development opportunities