Accounts Payable Associate

Follow your passion

Are you looking to make a BIG impact? At Zeta, we pursue an unprecedented combination of high academic achievement and social-emotional development for our students. We insist that every student receives a world-class education while fostering a love for learning. We are passionate about changing the landscape of public education in New York City and beyond, and we are uncompromising in our mission.

Currently, we operate multiple elementary and middle schools in the Bronx, Upper Manhattan, and Queens. We plan to grow and open 1-2 schools each year because children in every community deserve excellent, equitable education. Join our growing team today, and be a change agent for children.

Our Network office is located at 401 W. 218th St., New York, NY 10034. Our Network team follows a hybrid work schedule: we work in-person from our office on Tuesdays and Thursdays with optional remote days on Mondays, Wednesdays, and Fridays, if your team's scope of work permits.

Deliver powerful results

To achieve our vision, we are searching for an Accounts Payable Associate with a Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field, and at least 1-3 years of professional experience in finance operations, accounts payable, business operations, or a similar role. In this role, you will support key accounts payable operations by ensuring invoices, payments, and vendor records are processed accurately and on time, while helping improve systems and processes that support Zeta’s continued growth. This role partners closely with internal teams and external vendors to maintain accurate financial records and support month-end close activities. Experience with Coupa or similar procurement/accounts payable systems is preferred.

The ideal candidate will demonstrate:

• Familiarity with ACH and wire payment processing
• Experience working with vendor portals, including Amazon Business
• Understanding of month-end close processes and accounting procedures
• Strong problem-solving abilities and a track record of identifying discrepancies and improving process accuracy
• A self-starter mindset with the ability to operate proactively and take ownership with limited oversight
• Technical fluency and comfort learning new systems and tools quickly
• Strong attention to detail and organizational skills, with the ability to manage multiple priorities simultaneously and meet deadlines
• Proficiency in Excel or Google Sheets, including pivot tables and other basic analytical functions
• Interest in leveraging AI and technology tools to improve efficiency and streamline workflows

Responsibilities:

• Support day-to-day accounts payable and finance operations, including invoice and requisition processing in Coupa, payment tracking, expense management, and vendor coordination
• Manage and improve invoicing workflows, ensuring invoices are routed and processed in a timely manner
• Identify opportunities to streamline systems, improve operational efficiency, and reduce manual work across finance processes
• Utilize spreadsheets, reconciliation and reporting tools, and finance systems to maintain accurate records and support financial operations
• Maintain organized electronic records and documentation for audit purposes
• Partner cross-functionally with internal stakeholders to resolve issues, answer questions, and ensure timely processing
• Wear multiple hats as a part of a lean scale-up team, supporting the work of others on the team and taking on new projects and tasks as needed

Join our purpose-driven community

Zeta teammates are lifelong learners who live with child-like joy and a deep sense of purpose. We disrupt the status quo and tackle problems together. Our team stands united by our commitment to a limitless future for every child. Our Zeta team is comprised of top talent with incredible schooling and private sector experience. At Zeta:

• We are passionate about our mission of providing world-class education to all students
• We bring a mindset of growth, flexibility, and openness to feedback
• We are hungry and determined to not only meet our goals, but surpass them
• We are humble, willing to put the team's needs ahead of our own, and committed to contributing to a collaborative work environment
• We have a high bar for excellence and sweat over the details
• We are caring and put team over individual at all times

We are accepting applications on a rolling basis. The salary range for this position is between $70,000 and $8,000. New hires can expect to be brought into the organization at a salary at or near the start of the range, depending on relevant experience and internal equity. Compensation is based on our salary scales.

How does Zeta invest in you?

We offer great benefits:

• Comprehensive and affordable medical, dental, and vision plans
• Flexible spending accounts for eligible medical purchases and commuter expenses
• 403(b) retirement plan; Zeta offers matching contributions toward your savings
• Competitive compensation

We provide awesome perks:

• Monthly stipend for wellness and lifestyle expenses (Gym memberships, salon appointments, concerts – it's up to you!)
• 4 live therapy sessions per month through Talkspace, and a free Headspace subscription
• MacBook Air, and specified monthly reimbursement for use of mobile phone
• Fully stocked teacher workrooms with favorite snacks and Nespresso machine
• Zeta swag, team outings, and NYC's finest sweet treats
• Books for professional development

We care deeply about your personal and professional growth:

• Clear pathway to professional growth
• Consistent feedback and support from managers and teammates
• Community Circle practice to build and strengthen our sense of team
• Interactive Mindfulness and DEIJ programming

Apply Now!

Equity is at the heart of our mission. We have a deep commitment to pursuing diversity and striving for equity. Zeta is an equal opportunity employer. Candidates of all backgrounds are encouraged to apply. Work authorization is required (candidate must have permanent authorization to work in the U.S.).