Accounts Payable Associate

Salary Range: $50,000 – $60,000 per year.

 
About YORK1: 
YORK1 is a leader in environmental and industrial services, delivering sustainable waste management solutions across Ontario. With a growing fleet and strong regional presence, we are committed to safety, operational excellence, and continuous improvement. Our culture is rooted in innovation and accountability. Join a company that invests in its people and positively impacts the communities we serve. 

Compensation & Benefits: 

• Competitive salary based on your experience 

• Health and dental coverage for yourself and your dependents 

• RRSP matching to help you plan for the future 

• Ongoing training and development to support your growth and career progression. 

Position Overview

The Accounts Payable Associate is responsible for managing day-to-day accounts payable functions while ensuring all tasks are completed accurately, efficiently, and in accordance with company policies and procedures. The successful candidate will work closely with vendors and internal stakeholders to facilitate invoice processing, payment administration, and account reconciliations.

Key Functions & Duties

Responsibilities of this position include, but are not limited to:

• Prioritize invoices according to payment terms and company policies.
• Review invoices for accuracy and completeness.
• Organize and collect appropriate approvals in accordance with authorization guidelines.
• Process accounts payable transactions and issue payments.
• Respond to vendor inquiries promptly and professionally.
• Investigate and resolve invoice discrepancies and payment issues.
• Maintain accurate vendor records and supporting documentation.
• Reconcile vendor statements and accounts as required.
• Assist with month-end close activities and account reconciliations.
• Provide supporting documentation and reports for audits and financial reviews.
• Ensure compliance with internal controls and accounting procedures.
• Collaborate with internal departments to resolve invoice and payment-related matters.

Required Education, Experience & Abilities

• Post-secondary education in Accounting, Finance, Business Administration, or equivalent experience.
• Minimum of 3 years of experience in an Accounts Payable role.
• Experience working in a high-volume invoice processing environment.
• Strong understanding of accounts payable processes and controls.
• Ability to manage multiple tasks and prioritize workload effectively.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with ERP systems; Jonas software experience is considered an asset.
• Strong interpersonal skills with the ability to build effective working relationships.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and collaboratively within a team environment.

Core Competencies

• Accountability
• Attention to Detail
• Organization & Planning
• Communication
• Collaboration
• Customer Service
• Problem Solving
• Time Management
• Adaptability
• Integrity

Key Performance Indicators (KPIs)

Invoice Processing Accuracy

• Maintain a high level of accuracy in invoice entry and coding.
• Minimize payment errors and duplicate payments.

Timely Processing

• Process invoices and payments within established service levels.
• Meet payment deadlines and vendor terms consistently.

Vendor Support

• Respond to vendor inquiries within established timelines.
• Resolve payment discrepancies promptly.

Reconciliation Management

• Complete vendor reconciliations accurately and on time.
• Maintain minimal outstanding reconciling items.

Compliance & Controls

• Adhere to company policies and internal controls.
• Maintain complete and audit-ready documentation.

Team Contribution

• Collaborate effectively with internal departments and finance team members.
• Support month-end close and audit activities as required.

Why This Role Matters at YORK1

The Accounts Payable Associate plays an important role in supporting YORK1's financial operations by ensuring vendor invoices are processed accurately and payments are made on time. This position helps maintain strong vendor relationships, supports cash flow management, and contributes to the integrity of the company's financial records. As YORK1 continues to grow, the Accounts Payable Associate is essential in maintaining efficient processes and providing timely financial support to the business.

Why work with YORK1?
Our employees are essential in helping us achieve our mission of providing exceptional service and innovative solutions through our infrastructure and environmental services to some of Ontario's largest commercial and residential projects. They are the foundation of our success and represent our greatest strength. We focus on investing in our employees through career development and are building a culture of success that you can be a part of.
YORK1 supports diversity, equity, and a workplace free from harassment and discrimination. We are committed to an inclusive, barrier-free recruitment and selection process and workplace. If you are contacted to participate in the recruitment, selection, and assessment process, please advise the interview coordinator of any accommodations needed to any materials or processes used to ensure you have access to a fair and equitable process. We thank everyone who applies; however, only the most qualified applicants will be contacted