Accounts Payable Associate

Location: Brea, CA
Job Type: Full-Time, Direct Hire
Schedule: Monday–Friday, 8:00 AM–5:00 PM, with occasional overtime
Pay Range: $25–$30 per hour, depending on experience
Target Start: As soon as possible

About the Opportunity

Our client, a leading warehouse storage solutions company with multiple locations across several states, is seeking a sharp and detail-oriented Accounts Payable Associate to join their growing accounting team in Brea, CA.

This is a great opportunity for someone with strong Accounts Payable experience, excellent attention to detail, and the ability to work accurately in a high-volume, multi-entity environment. The ideal candidate will be comfortable working in NetSuite, managing vendor relationships, resolving discrepancies, and supporting a busy finance department with minimal hand-holding.

This position reports directly to the Director of Finance and will work closely with a collaborative accounting team. NetSuite experience is required. 

What You’ll Do

The Accounting Associate will be responsible for vendor, supplier, administrative, financial, and clerical functions related to Accounts Payable and accounting operations. Key responsibilities include:

• Be an auditor, ensuring that invoices are processed timely & accurately, and that proper accounting procedures are followed for the purchase and payment of goods and services.

  • Process vendor invoices accurately and in a timely manner, typically ranging from 100 to 300 invoices per week

  • Ensure invoices are properly coded, approved, and entered into the accounting system

• Work directly with vendors to resolve discrepancies and respond to inquiries

• Follow established accounting procedures and avoid system workarounds

• Perform 3-way matching of purchase orders, receiving/packing lists, and vendor invoices

• Research and resolve vendor discrepancies, payment issues, and invoice questions

• Communicate directly with vendors to respond to inquiries and resolve issues

• Maintain vendor files, including applications, W-9s, 1099 documentation, and certificates of insurance

• Post invoices, prepare checks, and reconcile vendor statements

• Maintain Payables Controls: Post Invoices, Prepare Checks, and Reconcile Vendor Statements

• Perform data entry, filing, and documentation maintenance

• Assist with accounting projects and process improvements as needed

• Use project management tools, including ClickUp, to track tasks and workflow

What We’re Looking For

The ideal candidate is accurate, organized, proactive, and able to manage a busy AP workload while maintaining strong communication with vendors and internal teams.

• Minimum of 4 years of Accounts Payable or accounting experience

• Strong understanding of AP processes, accounting principles, and accounting controls

• Experience with 3-way matching

• Analytical skills to support solving complex transactions processing issues

• Strong vendor communication and discrepancy-resolution skills

• Ability to process a high volume of invoices with accuracy

• Excellent attention to detail and ability to spot issues quickly

• Strong organizational skills with the ability to prioritize, multitask, and work independently

• Proficiency with Microsoft Outlook, Word, Excel, and Teams

• IntermediateExcel skills, including formulas and pivot tables

• Strong verbal and written communication skills

• High school diploma or equivalent

• Experience in construction accounting, material handling, warehouse storage, equipment, manufacturing, or a similar industry

• College degree preferred

• Experience supporting multi-state or multi-entity accounting operations

Ideal Candidate Profile

This role is best suited for someone who is:

• Very sharp, detail-oriented, and process-driven

• Comfortable working in a fast-paced environment

• Confident communicating with vendors and internal departments

• Able to research discrepancies and follow through until resolution

• Self-motivated and able to work without needing every procedure fully documented

• Comfortable asking questions while also taking ownership of their work

• Professional, dependable, and committed to showing up prepared

Compensation and Benefits

The expected pay range for this position is $25–$30 per hour, depending on experience.

Benefits may include:

• Medical, dental, and vision insurance

• Paid life insurance

• 401(k) with company match

• Holiday pay with no waiting period

• Vacation accrual

• Sick time

Hiring Process

Qualified candidates can expect a multi-step interview process that may include an initial staffing agency screen, a client interview with finance and operations leadership, and a final in-person interview with the broader leadership team.

Equal Opportunity Statement

Our agency and client are equal opportunity employers. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.