Accounts Payable Associate

Position Overview: The Accounts Payable Associate will provide full cycle support for the Accounts Payable (AP) department, to include invoice processing and payment for the organization as well as all other related A/P functions as assigned.

Essential Job Functions:

• Coordinate with Accounts Payable Supervisor to provide seamless AP workflow
• Receive and process vendor invoices within 48 hours of receipt
• Validate accurate general ledger account coding and data entry
• Obtain proper invoice approval of invoices
• Research and respond to email mailbox within 48 hours of receipt depending on urgency
• Obtain required documentation from vendors (W-9, ACH info) as needed and archive accordingly
• Review and reconcile vendor statements, and resolve outstanding items
• Maintain proper storage of payables items using INDEX imaging system
• Obtain proper invoice approvals
• Clear portals
• Clean up and reconcile aging report weekly

• Coordinate with Accounts Payable Supervisor to provide seamless AP workflow
• Prepare accounts payables weekly/daily and manual payment cycles as required
• Apply manual payments/drafts to invoices
• Process payments timely via corresponding payment methods
• Process voids, stop payments, and resolve payment issues or payment status 
• Process and resolve daily bank exception report before bank cut-off time
• CorPay enrollment updates

• Coordinate with Accounts Payable Supervisor to provide seamless AP workflow
• Maintain vendor database to include vendor adds and changes
• Obtain IRS vendor TIN matching and store in FB
• Receive and process vendor invoices within 48 hours of receipt
• CorPay initial vendor enrollment
• Work with team to develop and implement an Enterprise Vendor solution to serve all IMC dept
• Discovery and development of an AI OCR AP solution to automate the transaction entry process

• Assist clients and managers with items of concern such as questions regarding expenses, vendors, etc.
• Assist with special projects as assigned
• Apply a team approach to completion of all month end reporting tasks
• Weekly and monthly accounts payable reconciliations
• Work vendor statements
• Conduct all business in a highly ethical manner, exhibiting behavior, practices, and standards that uphold IMC core values
• Perform other duties as assigned

Job Requirements:

• Experience in Accounts Payable or similar role
• Strong knowledge of accounts payable and accounting 
• Ability to communicate effectively with customers and vendors
• Experience using financial software
• Excellent organization and time management skills
• Excellent attention to detail and strong problem-solving skills
• Excellent interpersonal skills and ability to work in a team environment
• Flexible and able to adapt to sudden changes in priority
• Effectively understand and use tools/methodologies
• Full understanding of and processing experience with various ERP accounting software (Great Plains experience preferred)
• Demonstrated ability to thrive in a fast-paced environment

Other Skills/Abilities 

• Proficient with Microsoft Office Suite or related software