Accounts Payable Associate II

Primary responsibilities:

• Process all invoices assigned on a timely manner
• Balances all vendors before checks are run
• Pays all invoices per accounting schedule, this includes, weekly check runs and weekly miscellaneous check runs
• Prepares lien release report for collection to prepare lien releases
• Mails lien releases with checks
• Files all checks
• Codes manual checks, enters manual checks in AP, files manual checks
• Keeps a log of branch checks, enters them into AP, files check copies, replenishes account once balance below minimum
• Processes material requisitions-coding, entering into accounting system, filing
• Sets up and maintains vendor master file
• Requests W9 information as needed
• Requests insurance certificate as required, enters information into AP vendor record, files certificates
• Process all overhead invoices to reflect expenses for each branch
• Audits purchase orders as purchase orders are closed. Audits all open Purchase Orders on closed jobs
• Sets up Subcontracts and ensure subcontract procedures are followed
• Balance AP vendor statements
• Assist in preparation of 1099s
• Maintain AP related KPIs and raise issues as needed
• Answer vendor inquires on a timely manner (48 hours)
• Work with Supply Chain in resolving issues

Secondary responsibilities:

• As part of the team, helps the rest of the team as time permits
• Reviews all vendors to make sure 1099 information us correct
• Reviews vendors to make sure correct and current insurance information is in master file
• Works with collection department for special handling of invoices to be paid for releases
• Relieves front desk phones as needed

PHYSICAL DEMANDS

• This positions works within an office environment
• Regularly required to communicate verbally and in writing with internal and external customers
• Must be able to work at a computer/desk for extended periods of time
• Must be able to have repetitive wrist/hand/finger movement to work on computer and/or related office equipment
• Reach in all directions
• Ability to lift up to 25 lbs. maximum or carry any object up to 15 lbs.
• May be required to bend, twist, kneel, stoop
• May be required to stand periodically

REPORTING STRUCTURE

Reports directly to the Accounting Manager

CAREER ADVANCEMENT:

Career advancement at Rex Moore is possible with all positions, but not guaranteed, and could be within the current department as well as other departments within the company.

LOCATION:

RSS is located in Sacramento, CA.

COMPENSATION:

RSS pays hourly/salary rates commensurate with each employees knowledge, experience and skill level.

QUALIFICATIONS:

Must have:

• Minimum 2 years experience in high volume accounts payable
• Must have completed the full cycle of accounts payable including year-end 1099 processing
• Computer experience in a Network environment including the understanding of file structure
• Excellent data entry skills
• Education in accounting- at least 2 classes
• Basic MS Excel-able to set up spread sheets, familiar with simple formulas
• Computer experience using construction accounting software in a fully integrated system
• Problem solving capabilities
• Ability to meet deadlines

Preferred:

• Construction experience that would include lien release procedures
• Familiar with sales and use tax as it relates to the construction accounting
• Overhead coding of invoices in a multi branch company
• Dynamics accounting software experience
• Month end processing AP that includes balancing to the GL
• Understanding of accounting dates for use in accrual accounting
• Concept of subcontract processing versus P.O. invoices

EOE

PM22