Accounts Payable Associate

The Accounting Associate-AP is responsible for processing accounts payable and providing general support to the Site Accounting Department.

FUNCTIONAL RESPONSIBILITIES

• Process supplier invoices – review invoices, ensure proper approvals are received, match to receiving reports; code to appropriate account and input into system for review.
• Arrange for new suppliers to be set up at HO.
• Review unvouchered receipts report (5.13.5) for accuracy.
• Ensure all invoices are processed on time to obtain maximum discounts.
• Run the “Aging report” weekly; review all unprocessed/outstanding invoices at every month end.
• Follow-up on all supplier inquiries.
• Maintain AP files.
• Run the Aged AP report and prepare month end journal entry.
• Run Period Receipt Report (5.13.5) and reconcile to General Ledger.
• Confirm Interbranch balances.
• Greet visitors and announce their presence to their host
• Receive and distribute mail
• Other duties as assigned from time-to-time.