Accounts Payable Associate

Accounts Payable Associate

Position Overview

We are seeking a detail-oriented and organized Accounts Payable Associate to join our accounting team. The successful candidate will be responsible for managing the day-to-day accounts payable process, including invoice processing, posting, payment preparation, and payment issuance. This role requires strong attention to detail, excellent organizational skills, and hands-on experience working with Yardi.

Key Responsibilities

• Manage the full accounts payable cycle, from invoice receipt through payment issuance.
• Review, code, and post invoices accurately and in a timely manner.
• Enter and maintain accounts payable transactions in Yardi.
• Prepare and issue vendor payments, including checks and electronic payments.
• Verify invoices against supporting documentation and ensure proper approvals are obtained.
• Reconcile vendor statements and investigate and resolve discrepancies.
• Monitor payment due dates and ensure vendors are paid accurately and on time.
• Maintain accurate vendor records and respond to vendor inquiries regarding invoices and payments.
• Assist with month-end closing activities, including AP reconciliations and accruals.
• Ensure transactions are properly coded to the appropriate properties, entities, and general ledger accounts.
• Maintain organized and complete AP documentation and records.
• Assist with audit requests and provide supporting documentation as required.
• Identify and resolve discrepancies or issues related to invoices, payments, and vendor accounts.
• Support the accounting team with other duties and projects as needed.

Qualifications

• Minimum 3 years of hands-on Yardi experience is required.
• 3+ years of accounts payable or related accounting experience.
• Strong working knowledge of accounts payable processes and accounting principles.
• Experience with invoice processing, posting, payment preparation, and payment issuance.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.
• Proficiency in Microsoft Excel and Microsoft Office.
• Experience in property management or real estate accounting is an asset.

Preferred Skills

• Experience with Yardi Voyager and/or Yardi accounting modules.
• Experience processing AP for multiple properties or entities.
• Familiarity with property-level accounting and general ledger coding.
• Understanding of U.S. accounting standards and practices is an asset.
• Ability to work independently while collaborating effectively with the broader accounting team.

What We’re Looking For

The ideal candidate is a reliable and detail-focused accounting professional who takes ownership of the AP process and understands the importance of accuracy, timely payments, and proper documentation. Strong Yardi experience is essential for this position, and exposure to U.S. accounting practices is considered an asset.