Accounts Payable Associate

Digi Security Systems is an industry leader in the design, installation and support of custom video surveillance, electronic access control, and intrusion detection solutions for companies of all sizes. We've built our reputation on innovation and reliable service, and we're known as the industry's experts.

Position Overview

We are seeking an enthusiastic and highly technical Accounts Payable Associate to join our Accounting team. The APA will ensure accurate and timely processing of vendor invoices and reconciliations while maintaining strong communication with vendors and inventory teams to support efficient operations and financial accuracy. This role is an in-person role based at our Tulsa office.

Preference will be given to candidates with direct experience working with a construction or project-based company with at least 100-200 employees and complex inventory considerations.

Main Responsibilities

• Process vendor invoices accurately and in a timely manner while ensuring proper coding, approvals and supporting documentation are obtained. 
• Reconcile vendor statements and research discrepancies to maintain accurate account balances and avoid overdue payments. 
• Communicate professionally with vendors and internal inventory/operations teams to resolve billing issues, payment questions and receipt discrepancies. 
• Maintain organized accounts payable records and assist in supporting month-end close and audit requests. 
• Monitor open invoices and follow up proactively to ensure deadlines and payment terms are met.

Requirements

• Platform experience with: ADP, QuickBooks Enterprise, Sage Intacct, CRM, Microsoft Suite
• Organization: Must be intensely self- managing, well organized and a self-starter
• Time Management: Ability to manage a high volume of transactions while consistently meeting bi-weekly check runs, month-end close, and processing deadlines.
• Accuracy: Ability to accurately review, code and enter vendor information with proper supporting documentation while minimizing errors. 
• Communication: Ability to communicate effectively verbally and in writing with various stakeholders.
• Detail oriented, professional and reliable attitude.
• Preferred: experience with construction/project based company with complex inventory considerations

What Digi Offers

• 2 weeks vacation accrued in first year, 3 weeks vacation accrual per year after first year.
• 9 company wide paid holidays throughout the year.
• Full health benefits offered and 401k plan with matching.
• Included life insurance.
• Ample training and professional development opportunities.
• Technology and employee provisions.
• Performance based bonus opportunities.

Disclaimer: This list of job responsibilities is not all-encompassing and this job description is not a binding document. It does not affect the at will nature of employment at Digi Security Systems.