Accounts Payable Assistant

Accounts Payable Assistant

Location: Marion Eye Centers – Marion, IL
Position Type: Part-Time with Opportunity to Transition to Full-Time| Monday – Friday

About Marion Eye Centers

For more than 40 years, Marion Eye Centers has been a trusted provider of comprehensive eye care throughout Southern Illinois and Southeast Missouri. With multiple locations and a commitment to exceptional patient care, we are looking for an organized and detail-oriented Accounts Payable Specialist to join our Finance team.

If you enjoy working with numbers, solving problems, and ensuring financial accuracy, we'd love to hear from you.

Position Summary

The Accounts Payable Assistant is responsible for the timely and accurate processing of invoices, vendor payments, and financial records. This position works closely with vendors and internal departments to ensure invoices are properly approved, coded, and paid while maintaining accurate accounting records. The ideal candidate is highly organized, dependable, and able to thrive in a fast-paced environment.

Essential Duties & Responsibilities

• Process vendor invoices accurately and in a timely manner.
• Review invoices for proper approval, coding, and supporting documentation.
• Match invoices with purchase orders and receiving documents when applicable.
• Prepare and process weekly check runs, ACH payments, and other electronic payments.
• Reconcile vendor statements and investigate discrepancies.
• Respond promptly and professionally to vendor inquiries regarding invoices and payments.
• Maintain accurate vendor records, including W-9s and payment information.
• Assist with monthly account reconciliations and month-end closing activities.
• Ensure compliance with company policies and accounting procedures.
• Maintain organized electronic and paper filing systems.
• Collaborate with department managers to resolve invoice or purchasing issues.
• Provide administrative support to the Human Resources department as needed, including assisting with onboarding, maintaining employee records, payroll and benefits documentation, and other HR-related projects.
• Assist with cross-functional administrative tasks to support the overall operations of the Finance and Human Resources departments.
• Perform other accounting and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required
• General accounting experience preferred.
• Strong working knowledge of Microsoft Excel, Outlook, and Word.
• Experience with accounting software and QuickBooks systems is preferred.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional communication and customer service skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Healthcare or multi-location business experience is a plus but not required.

Compensation & Benefits

• Employee discounts on optical products and services.
• Opportunities for professional growth and advancement.

Why Join Marion Eye Centers?

At Marion Eye Centers, you'll become part of a collaborative team that values integrity, accuracy, and excellence. We offer a supportive work environment where your contributions are recognized, and you'll have opportunities to grow professionally while helping support the financial operations of a leading regional healthcare organization.

Join our team and help keep Marion Eye Centers running smoothly—one invoice at a time!