Accounts Payable and Receivable Specialist

Robinson, Farmer, Cox (RFC) is looking to hire a top tier AP/AR billing coordinator within our Accounting Department with 3+ years’ experience to join our team. This is a full-time, on-site position based out of our Charlottesville office.

The AP/AR billing coordinator will play a vital role in our organization by managing accounts payable and receivable, as well as billing processes with accuracy and timeliness. In this role, there will be a strong emphasis on collections an billing. You will be responsible for maintaining the accuracy of financial records, handling customer inquiries, and ensuring the timely and accurate processing of payments. You will also be required to identify areas of improvement in the billing and accounts processes and recommend solutions to streamline processes. You will also provide support to our Client Services department. If you have a strong attention to detail and enjoy working with numbers, this is the perfect role for you!

Job Responsibilities

• Handle accounts payables and accounts receivables (A/P & A/R)
• Prepare invoices and statements for customers
• Track payments for accuracy and timeliness
• Reconcile billing discrepancies
• Analyze and resolve customer invoicing issues
• Manage and lead collection efforts for past-due accounts
• Assist with month-end close activities
• Process credit card payments
• Generate and provide customer invoices
• Verify and post payments to customer accounts
• Maintain accurate customer records
• Research and resolve customer inquiries and discrepancies
• Work with clients/vendors to resolve billing issues
• Ensure customer accounts are up to date and accurate
• Reconcile customer accounts with general ledger
• Prepare and process bank deposits
• Manage corporate credit cards and reconcile statements
• Ensure compliance with internal controls and external regulations
• Prepares federal, state, and local year-end tax forms for selected clients such as W- 2s, 1099s, 1098s, VA-4s, VA-5s, VA-6s, etc
• Receptionist Backup 

Job Requirements

• Bachelor's degree in Accounting, Finance, or related field
• 3+ years of experience in accounts receivable, accounts payable, billing, and/or collections
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Proficiency with QuickBooks (Online and Desktop versions)
• Knowledge of generally accepted accounting principles
• Excellent organizational, problem solving, and communication skills
• Ability to work independently with minimal supervision
• Ability to handle multiple tasks and prioritize accordingly
• Detail-oriented with strong data entry skills
• Ability to work in a fast-paced environment
• Ability to work with sensitive financial information
• Ability to accurately reconcile accounts
• Ability to analyze and interpret financial data