Accounts Payable and Receivable Specialist

Company Description

Inspired Flight’s Purpose Statement says it all - Conserving resources, creating jobs, and saving lives by innovating the American drone manufacturing.  Founded in San Luis Obispo, California our entirely U.S. based team designs, builds and supports highly capable and flexible drone platforms for both commercial and government customers. 

Our purpose driven team exemplifies our Core Values. We are:

Collaborative: We harness the collective intelligence and energy of our team to surpass individual potentials and achieve shared goals.

Resilient: We approach obstacles with flexibility and creativity, supporting one another to stay focused, resourceful, and determined.

Diverse: We place a high value in people of all heritages, genders, sexual orientations, and points of view to spark innovation and solutions, enriching our work environment and outputs.

Continuously Improving: We are committed to ongoing learning and innovation by always seeking ways to enhance our processes, products, and personal expertise.

Underlying all of this is our deeply rooted belief that the cutting-edge aerial tools we create are advancing an industry that is good for people, good for our planet and good for the United States of America.

Location

This is an in-office position for hire at Inspired Flight’s HQ in San Luis Obispo, CA. 

Job Description

Inspired Flight is looking for an experienced AP/AR Specialist to join our growing accounting team. This role will manage AP/AR, account reconciliations, and provide related audit and financial reporting support.

Typical Responsibilities:

Accounts Payable

• Own the full-cycle accounts payable process, from vendor setup and GL invoice coding through check requests, expense reports, and vendor payments
• Manage vendor relationships and resolve payment issues promptly
• Review, record, and reconcile daily and monthly cash entries in NetSuite
• Create and maintain vendor records, manage the W-9 database, and monitor the AP inbox
• Review company credit card activity in Emburse and reimbursements in Zoho for accuracy and employee compliance with T&E policies
• Prepare and file annual 1099s and maintain vendor tax documentation
• Design and maintain process documentation for all AP activities to ensure proper internal controls
• Support month-end close and reconcile balance sheet accounts related to AP

Accounts Receivable

Manage the end-to-end accounts receivable process, including invoicing, cash application, payment tracking, and account reconciliation

Monitor aging reports and actively pursue past-due balances, including escalation and coordination with sales on at-risk accounts

Maintain accurate customer records and resolve billing discrepancies in a timely manner

Support month-end close and reconcile balance sheet accounts related to AR

Cross-Functional Collaboration

• Partner with purchasing, finance, sales, and operations to align on priorities and cash flow.
• Review and update applicable work instructions, SOPs, and department policies

Education/Experience Requirements: 

• 2+ years of relevant accounting experience in a fast-paced or high-volume environment.
• Demonstrated ability to build scalable, efficient, and well-controlled accounting processes.
• Self-starter who thrives in a dynamic environment and proactively drives results.
• Detail-oriented with strong analytical and problem-solving skills, and clear written and verbal communication.
• Highly organized and execution-focused, with the ability to manage competing priorities independently.

Salary & Benefits Offered

• $25 to $35 per hour
• 
  Unlimited Paid Time Off
• 
  World Class Health, Dental, Vision Insurance Plan
• 
  401k w/ 6% company match
• 
  Quarterly Team Bonus Plan

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may need to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone.

Equal Opportunity Employer

Inspired Flight is deeply committed to building a workplace where inclusion is not only valued, but prioritized. We pride ourselves on being an equal opportunity employer that seeks to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, or expression, family status, marital status, sexual orientation, national origin, genetics, neurodiversity, age, or veteran status, or any other non-merit based or legally protected grounds.

The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.