Accounts Payable & Receivable Administrator (Entry-Level)

About Mr. Mow It All

Mr. Mow It All is a leading property maintenance company serving commercial and residential clients throughout the Greater Toronto Area. We're committed to delivering exceptional service while fostering a culture built on teamwork, accountability, and continuous improvement.

As we continue to grow, we're looking for a motivated and detail-oriented Accounts Payable & Receivable Administrator to join our Finance team.

About the Role

This is a great opportunity for a recent graduate or someone early in their accounting career who wants hands-on experience across the full AP/AR cycle. Reporting to the Director of Finance, you'll support day-to-day accounting operations, invoicing, payments, collections, and reconciliations, with training and mentorship provided along the way.

This role carries real ownership from day one, particularly around collections and account reconciliation, so we're looking for someone who's comfortable taking initiative even while still learning the ropes. This position is part-time, with the opportunity to transition into full-time as the company grows.

Key Responsibilities

Accounts Payable

• Process supplier invoices accurately and on time
• Verify invoices against purchase orders and supporting documentation
• Prepare payment batches (EFTs, cheques, credit card payments)
• Reconcile vendor statements and resolve invoice discrepancies
• Respond to vendor inquiries professionally and promptly
• Maintain accurate vendor records and documentation

Accounts Receivable & Collections

• Prepare and issue customer invoices accurately and on time
• Record and apply customer payments
• Monitor customer accounts to ensure timely payment
• Proactively follow up on overdue accounts by phone and email
• Resolve payment issues and coordinate payment arrangements while maintaining positive customer relationships
• Escalate delinquent accounts when appropriate
• Reconcile customer accounts and investigate billing or payment discrepancies
• Collaborate with internal departments to resolve invoicing concerns
• Prepare accounts receivable aging reports and provide regular updates on outstanding balances

Banking & Reconciliation

• Prepare and process daily bank deposits
• Perform daily and monthly bank reconciliations
• Reconcile company credit card statements
• Investigate and resolve unreconciled transactions and account variances

Qualifications

Education

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• Recent graduates encouraged to apply

Experience

• Up to 2 years of accounting, bookkeeping, or finance experience
• Co-op or internship experience considered an asset

Technical Skills

• Proficiency in Microsoft Excel and Microsoft Office
• Experience with [insert accounting software, e.g., QuickBooks / Sage / Xero] considered an asset but not required
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills

What We're Looking For

• Eager to learn and build a long-term career in accounting
• Organized, dependable, and detail-oriented
• Comfortable working with numbers and financial information
• A confident communicator who can hold professional, sometimes difficult conversations with customers and vendors
• Proactive and takes ownership of assigned responsibilities
• Able to manage multiple priorities and meet deadlines
• Professional, trustworthy, and committed to maintaining confidentiality
• Positive, collaborative, and a strong team player

What We Offer

• Competitive hourly compensation
• Hybrid work environment (1 day per week in office, remainder remote)
• Flexible part-time schedule
• A clear, genuine path to full-time employment
• Paid vacation in accordance with company policy
• Ongoing training, coaching, and mentorship
• Professional development opportunities
• A supportive, collaborative team environment
• The opportunity to build a long-term career with a growing organization

Employment Type: Part-Time (approx. 30 hours/week), with the opportunity to transition to Full-Time for the right candidate

Compensation: $24.00 – $27.00 per hour, based on experience and qualifications

Location: Toronto, ON

Mr. Mow It All Corp. is an equal opportunity employer that values diversity and inclusion in the workplace. We are committed to accessibility and Human Rights accommodations throughout the hiring process. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process. We thank all applicants for their interest; however, only those selected for an interview will be contacted