Accounts Payable & Payroll Specialist

A current vacancy exists within the Norristown Area School District in the Business Office for an Accounts Payable & Payroll Specialist. This is a 12 month position and will be located at the District Administration Building.

The primary purpose of the Accounts Payable& Payroll Specialist position is to perform full Accounts Payable functions in a professional, confidential manner. This role also support the Payroll Manager in providing timely and accurate payroll services for all District employees. 

The position is responsible for creating liquidation of all District issued purchase orders, payment of all approved bills and expense reports , compiling and maintaining accounts payable records and assisting with audits of the accounts payable function. This position will also support payroll operations and act as a payroll backup to the Payroll Manager in their absence. 

Qualifications:

• High School Diploma or its equivalent
• Post high school professional training and prior accounts payable experience preferred
• Knowledge of general business principles and ability to monitor budgets and accounting processes
• Strong organizational skills and strategic planning skills, pro-social collaboration, communication and planning skills, and technology skills
• Ability to be flexible, self-directed, and motivated
• Ability to work well in a multi-ethnic and multi-cultural environment with staff and students
• Ability to do job responsibilities with minimal supervision and ability to schedule time to meet deadlines
• Spanish Preferred 
• Original certificates of clearance from the State Police, Child Abuse Registry, and PDE FBI

Essential Duties & Responsibilities:

This list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the incumbent in this position. The employee will be required to perform any other position-related duties requested by the supervisor. 

• Prepare and process all accounts payable checks and EFT payments for all funds. Transmit payable file to the bank and upload EFT files for ACH Payments. 
• Open, sort, and screen incoming mail and answer routine correspondence; route remainder to appropriate parties.
• Review all invoices for appropriate documentation including matching to purchase orders and appropriate approvals prior to payment
• Prints accounts payable checks
• Manages annual 1099 process and submitted to vendors and taxing authorities.
• Distribute signed checks as required
• Act as a liaison between district and building/area personnel and business office personnel for purchasing and payment matters
• Answer all vendor inquiries
• Assists in monthly closings and year-end processes
• Review all vendor statements and monitor overdue invoices
• Prepare analysis of accounts and review encumbrances
• Maintain budget and accounts information in an organized, concise manner.
• Maintain confidentiality with all District information
• Assist building population (staff and administrators) with building requests and assigned tasks
• Perform responsible clerical work in the maintenance of complex and confidential records and files, both manually and by use of the computer
• Maintain all accounts payable reports, spreadsheets and accounts payable files in an organized fashion and readily accessible for various audits
• Review and process all accounts payable requests through the District’s forms workflow software
• Perform general office duties, including but not limited to telephone, email, USPS mail, receptionist duties, and preparation and editing of correspondence and/or reports, general filing, photocopying and scanning documents, maintaining records and monthly reports
• Place, receive and screen telephone calls and record and relay messages
• Use computer and technology skills, including but not limited to using the Internet, accessing and manipulating databases, spreadsheet design, desktop publishing, and creation of various forms
• Participate in District activities related to the District’s mission as per supervisor request
• Performs other job related duties as assigned by supervisor
• Assists the Payroll Manager in completion of district payroll operations.
• Acts as backup for the biweekly payroll function
• Assists in preparation of all payroll reports as required by law, including all quartely and year-end reports. 
• Actively seeks opportunities to improve efficiency and effectiveness in accounts payable and payroll processes and collaborates with leadership to implement improvements.

Salary 2025-2026 prorated: 

 12 month position

$37,519 - $64,981

The position holder must be able to perform the essential job functions with or without reasonable accommodation.  It is the responsibility of the employee to inform the Superintendent of any and all reasonable accommodations that will be required. Qualified candidate will be required to sit and occasionally be required to stand, walk, stoop, kneel and crouch; Have specific vision abilities, to include close vision, color vision, and the ability to adjust focus; Have the ability to lift and/or move up to 15 pounds; and possess effective communication, judgment, planning and human relations skills, and will be required to work under periods of stress due to the level of the position responsibility.  The information contained in this job description is for compliance with the American with Disabilities Act (ADA), as amended, and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

The Norristown Area School District is an equal opportunity employment, educational and service organization.