Accounts Payable and Payroll Specialist

Who We Are:

The IWK Foundation, together with its donors, strives to be the catalyst to revolutionize health care and research for children and women. We are committed to continuous improvement and running a business that is entrepreneurial, innovative, and based on strong values.

Recognized as a Top Atlantic Employer and Top Nova Scotia Employer for the second consecutive year, we are proud to foster a people-first culture where purpose, collaboration, and passion drive our work.

The IWK Foundation proudly supports IWK Health, the largest pediatric hospital in the Maritimes and the only children’s hospital east of Montreal equipped to manage any trauma in the region. In partnership with IWK Health, we are helping create the world’s first Mental Health and Addictions Ecosystem so patients and families can access the care they need, when and where they need it. We also recently launched the Women’s Health Equity Now (WHEN™) movement, advancing women’s health and wellness across all stages of life locally, nationally, and globally.

About the Role:

We're looking for an Accounts Payable & Payroll Specialist to join our Finance team. Reporting to the Controller, you'll be responsible for delivering accurate, timely payroll and accounts payable services while helping maintain strong financial controls across the organization.

This is a hands-on role that touches everything from full-cycle AP processing and bi-weekly payroll to pension and benefits administration. You'll work closely with Human Resources, support employee onboarding and terminations, and serve as a key point of contact for internal teams and external vendors.

The IWK Foundation has a Flexible Work Plan, embracing a hybrid model with the expectation of a minimum of 2 days in the office per week.

What You'll Do:

Accounts Payable

• Perform full-cycle AP processing: invoice entry, vendor management, and payment processing
• Monitor and manage the AP inbox; respond to internal and external inquiries
• Resolve vendor discrepancies and payment-related issues
• Administer the corporate credit card program and support expense management
• Process bi-weekly payments via EFT, cheque, and e-transfer
• Lead twice-weekly deposits and complete related reconciliations
• Oversee Specified Endowment fund disbursements to IWK Health Centre, including calculating spending allocations, preparing annual statements, and processing disbursement requests

Payroll

• Prepare and process bi-weekly payroll accurately, on time, and in compliance with legislation
• Maintain confidential payroll records and perform payroll data entry
• Prepare and remit statutory deductions, WCB, benefits, and pension contributions
• Administer pension and benefits programs (enrollments, changes, terminations)
• Complete payroll reconciliations, journal entries, and monthly accruals
• Prepare year-end documentation (T4s, T4As, pension adjustments)
• Support external audits with payroll documentation
• Respond to employee payroll inquiries with discretion
• Partner with HR on onboarding, terminations, Records of Employment, leave top-ups, and employee documentation
• Maintain payroll software and support system implementations as needed

Finance & Gift Entry (Back-Up)

• Provide occasional back-up for bank reconciliations, financial reporting, and other Controllership functions
• Support Gift Entry and donor data maintenance as needed

What You Bring:

• Education: Post-secondary education (or equivalent experience) in payroll and/or accounting
• Experience: Minimum 2 years in Accounts Payable processing and/or payroll processing.
• Designation: Payroll Compliance Professional (PCP) designation preferred, or actively working toward it
• Strong attention to detail and commitment to accuracy
• Entrusted with sensitive and confidential information, maintaining the highest standards of discretion, professionalism, objectivity, and integrity.
• Effective communication skills for working with colleagues, vendors, and service providers
• Comfort collaborating across Finance, HR, and other teams

What Do You Do Now?

If you are passionate about children’s and women’s health and want to be part of something meaningful in our communities, this is your opportunity to make a lasting impact. Join us in advancing care, research, and health outcomes for children and women.

The IWK Foundation also provides a competitive and comprehensive compensation package in addition to a flexible work environment.

We welcome all applicants who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities and 2SLGBTQIA+ to apply and represent the communities that we support.