Accounts Payable & Payroll Specialist

We are seeking a detail-oriented and dependable Accounts Payable & Payroll Specialist to manage the company’s day-to-day accounts payable and payroll functions. This position is responsible for accurate and timely processing of vendor invoices and employee payroll, maintaining financial and payroll records, resolving discrepancies, and supporting accounting and administrative operations.

Essential Duties & Responsibilities

Accounts Payable

• Manage full-cycle accounts payable, including reviewing, coding, entering, and processing vendor invoices.

• Verify invoices against purchase orders, receiving documentation, and other supporting records.

• Process vendor payments accurately and within established payment terms.

• Maintain accurate vendor records and supporting documentation.

• Reconcile vendor statements and research outstanding or past-due balances.

• Research and resolve invoice discrepancies, duplicate invoices, pricing differences, credits, and unapplied credit memos.

• Communicate with vendors regarding invoices, payments, account balances, and discrepancies.

• Maintain organized AP documentation for accounting records, audits, and financial reviews.

• Assist with accounts payable reconciliations and month-end activities.

• Research transactions and financial activity within JAMIS Classic.

• Assist with financial reporting and special accounting projects as needed.

Payroll

• Process full-cycle bi-weekly payroll accurately and within established deadlines.

• Review employee timekeeping records for completeness and accuracy prior to payroll processing.

• Process regular wages, overtime, paid leave, deductions, reimbursements, and payroll adjustments.

• Maintain accurate employee payroll records, direct deposit information, tax elections, and authorized deductions.

• Process payroll using Exponent payroll software.

• Review payroll reports and verify payroll totals prior to final submission.

• Process benefit deductions, retirement contributions, 401(k) loans, garnishments, and other authorized payroll deductions.

• Research and resolve payroll discrepancies and respond to employee payroll questions.

• Assist with payroll tax reporting and compliance.

• Support year-end payroll processing and W-2 reconciliation.

• Maintain payroll documentation in accordance with company policies and applicable record-retention requirements.

Additional Responsibilities

• Maintain confidentiality of employee, payroll, vendor, and company financial information.

• Work closely with employees, vendors, management, and accounting personnel.

• Maintain accurate electronic and physical records.

• Assist with audits, financial reviews, and information requests.

• Provide administrative and accounting support as needed.

• Perform other related duties as assigned.

Qualifications

• Previous experience in accounts payable and payroll processing preferred.

• Experience with full-cycle accounts payable and payroll strongly preferred.

• Working knowledge of payroll deductions, taxes, garnishments, and benefit deductions.

• Strong Microsoft Excel and general computer skills.

• Experience with JAMIS Classic and/or Exponent is preferred.

• Strong attention to detail and accuracy.

• Excellent organizational and time-management skills.

• Ability to prioritize multiple responsibilities and meet strict deadlines.

• Strong written and verbal communication skills.

• Ability to research and resolve discrepancies independently.

• Ability to maintain confidentiality and handle sensitive employee and financial information.

Preferred Skills

JAMIS Classic • Exponent • Microsoft Excel • Accounts Payable • Full-Cycle Payroll • Vendor Management • Payroll Compliance • Benefit Deductions • Reconciliations • Financial Recordkeeping