Accounts Payable and Payroll Clerk

Responsibilities

The Accounts Payable/Payroll Clerk for processing the company’s accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining strong vendor relationships. The role processes the company’s bi-weekly payroll for all staff, contractors, and management.

Responsibilities & Duties

Accounts Payable

• Process vendor invoices accurately and in a timely manner
• Match purchase orders, receipts, and invoices (3-way match)
• Review invoices for proper approvals and coding
• Prepare and process weekly check runs, ACH, and wire payments
• Maintain vendor records, including W-9s and payment terms
• Reconcile vendor statements and resolve discrepancies
• Respond to vendor inquires and maintain positive relationships
• Assist with month-end close, including accruals and reconciliations
• Ensure compliance with company policies and internal controls
• Support year-end 1099 preparation and reporting
• Assist with month-end and year-end closing activities

Payroll

• Process payroll for all staff, vendors and management via ADP
• Assist with timecard review and validation for accuracy
• Process payroll, including data entry and audit checks
• Ensure payroll is processed in compliance with applicable laws and company policies
• Maintain confidentiality of employee payroll information with integrity
• Respond to employee payroll inquiries and resolve discrepancies
• Generate payroll reports for management and audits
• Prepare and submit payroll tax filings and payments
• Maintain payroll records, including earnings, deductions, and benefits

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)
• 2+ years of experience in payroll, accounts payable, or general accounting
• Experience with accounting and payroll systems (Sage Intacct, ADP, or similar system)
• Basic understanding of payroll processes and compliance (required)
• Ability to manage multiple tasks and meet deadlines
• Strong attention to detail and accuracy
• Strong analytical, organizational and problem-solving skills
• Effective communication skills and ability to work cross-functionally

Preferred Skills & Experience

• Excellent organizational and time management skills
• Experience in a school setting (preferred)
• Familiarity with ERP/accounting systems
• Experience with payroll systems (e.g., ADP, or similar)
• Knowledge of 1099 reporting requirements
• Understanding of internal controls and audit processes

Physical Requirements

• Ability to sit and work at a computer for extended periods
• Occasional lifting of files or office materials
• Ability to work remotely

Work Environment

This position operates in an office environment with regular interaction across departments, including purchasing, HR and operations. The position is a hybrid role.